Members present: Sid Berger (UCR), Rita Bottoms
(UCSC), C. Brown (UCLA), R. Chandler (Convener, UCSF), D. Day (UCSD/Scripps), J.
Dooley (UCI), W. Roberts (UCB), J. Skarstad (UCD), D. Tambo (Recorder,
UCSB)
1. Minutes from the UCAC meeting of April 29, 1998 were approved. A discussion ensued on the need for follow-up on action items.
2. Round robin from the campuses. Reports from the individual campuses took a good deal of time, while members trickled in, in spite of the power outage and traffic snarls [suggest we submit these via email in the future, to save time].
3. New business
a. CDL digitization. There was a summary of
discussion from the previous day's Heads of Special
Collections meeting, noting the focus on Californiana, especially
visual materials. Discussion focused on ideas within a University Archives
context, and included:
1) Top 100 pictures/images for each campus.
2) Regents minutes (UCOP already looking at
this?).
3) Presidential inaugural
speeches/addresses.
4) Presidential
reports (these are published).
5)
Yearbooks - everybody's, especially recent ones.
6) Course catalogs (huge project)
7) Student newspapers (many on film, easy to scan).
8) Early seminal/high spot documents.
There also was discussion regarding selection criteria such as user needs and what is useful to individual campus university archives, and ties to what John Douglass is doing.
b. OAC Multiple Views. Discussion included
the following points:
1) Broad Subject
Access [see the CDL Directory - Topic Vocabulary (Draft) web page
printout]
and where university records fit
in.
2) Need to search by subject as well
as by repository.
3) CDL browsable subject
structure - need for OAC, when indexing, to feet into the same structure.
4) Metadata group recommendations that we use CDL
guidelines for tagging.
5) Need to provide
index terms soon [to whom?].
c. NSF grants. Discussed the possibility
approaching NSF for processing/access grant involving
university archive materials. Deborah Day knows the person
at NSF who is responsible for these grants and preliminary conversations suggest
this may be a possibility. Deborah will pursue further [did we decide that
there wasn't enough lead time during the course of this meeting, or was that
later?]
4. Old Business
a. Core Records. Accepted latest version from
Bill. [Note that at the 4/28/99 meeting we discussed
merging of placing these as an appendix to the Collection
Development Policy].
b. Update of request for UCAC official status.
SOPAG is considering the request, as per message from
Phyllis Mirsky, our SOPAG liaison.
c. Review of Collection Development Policy.
Discussed the policy; further revisions to be brought to
the 4/28/99 meeting.
d. Gifts-in-kind. Jackie sent guidelines
document to Geoff O'Neill, UCOP Counsel, for review to
consider for systemwide policy for HOSC/UCAC.
e. Templates. Come up with core wording to
use on our MARC records [see Charlotte's email message
of Dec. 2, 1998 for discussion of the issues, mostly
involving 540 and 6xx fields].