Present: Linda Barnhart (UCSD), Jim Dooley (UCM), Nancy Douglas (UCR), Jain Fletcher (LAUC), Pat French (UCD), Mary Heath (CDL), Lai-Ying Hsiung (UCSC), Carole Kiehl (UCI), Lee Leighton (UCB, recorder), Sara Shatford Layne (UCLA), Patti Martin (CDL), Gail McClenney (UCSB, Chair), Bruce Miller (UCM, SOPAG), Paul Wakeford (UCSF)

Absent: Luc Declerck (UCSD), John Riemer (UCLA, SCP AC)

1. The next HOTS conference call will be on Friday, March 18, 2005, 11:00 AM-1:00 PM, and the next meeting will be on Monday, April 25, 2005 in Oakland.

2. Introduction of Patti Martin, Bibliographic Services Manager.

Patti introduced herself and explained that she is in charge of MELVYL request, UC E-links, and she is the manager of MELVYL. Patti also coordinates the work of Margery Tibbetts, the project manager of E-links and Mary Heath, project manager of Request.

Patti will be attending the HOTS meetings in the future.

3. 793 coding of acquisitions information.

Carole reported that at one time the Shared Cataloging Project Advisory Committee (SCP AC) wanted to wait for the implementation a new ERMS to handle the information suggested for bibliographic field 793 for acquisitions information. She had asked for this item to be put on the agenda so that we could discuss asking SCP AC to reconsider this. Pat and Jim explained that the SCP AC now wants to implement the new field by the end of February rather than waiting for an ERMS to be implemented.

The new $g values (a=active, i=inactive, d=dead, and m=moving wall) are intended to help libraries determine the status of access for electronic titles for statistical reporting to ARL, etc. Pat pointed out that the subfield g definitions are not the same as the bibliographic definitions.

Pat sent a new version of the SCP AC paper outlining the proposal to HOTS.

After campus input, Becky Culbertson and Adolfo Tarango will discuss implementation of the new values including adding the values to existing/retrospective records and redistributing them.

4. 856 coding.

Patti reported that a MELVYL operations meeting decided that it was a priority to include URL 856 48 as part of the "Online resources" limit along with 856 40 and 856 41. Once this new CDL specification is implemented, UCI and UCSC may need to resubmit all bibliographic records containing 856 48 so that these records would be retrieved in MELVYL searching when the "Online resources" limit is selected.

5. Shared print records in local OPACS

This agenda item was postponed until Nancy Kushigian is available for the March 18^th conference call.

6. Centralized recharge workflow discussion

The current method of distributing recharges for jointly held electronic resources is acceptable to the majority of the campuses, however it is problematic for Merced. Carole reported that the current method is problematic for UCI acquisitions staff. Paul suggested that different staff have different needs. He also feels that some of the ULs are hesitant to change the current system.

The group thought that substantially reducing the number of recharge transactions would be a useful local option for some campuses. Gail will draft a document outlining some possible scenarios and questions that Linda will discuss with Terry Vrable, and bring back information to the next HOTS meeting.

7. Continuing discussion on rethinking MELVYL.

No new reports were submitted.

8. Review of bibliographic services.

Jim, Carole, Bruce, John, Patti and Luc will attend the February 25^th SOPAG meeting where SOPAG hopes to learn enough about this issue to charge a task force.

9. Brief update on RLF Persistance Task Force.

Gail is a member of this task force, which also includes Sara Shatford Layne, Nancy Kushigian and Phyllis Mirsky. The task force will discuss theoretical workflow, policy, and guidelines for handling persistence in tangible resources including media.

Gail will send HOTS the final version of the policy statement.

10. Flow chart of bibliographic systems inter-relationships

Mary explained that the flow chart is complicated because it trys to represent all the different CDL bibliographic systems and services. The group agreed that the SCP database should be added to the chart.

11. SCP roadtrip.

The SCP roadtrip will include Adolfo Tarango, Terry Vrable, Becky Culbertson, and Karen Peters, and it will take place sometime between April and the middle of May. There was discussion of the content of the program. HOTS members will email Linda with suggestions.