Shared Cataloging Program Advisory Committee
Minutes, August 25, 2003

Participating: Becky Culbertson, Pat French (recorder), Lai-Ying Hsiung, Sara Shatford Layne, John Riemer, Adolfo Tarango

1. SCP Advisory Committee comments to SOPAG's questions about the new charge have been included in HOTS' response and will be forwarded to SOPAG. Advisory Committee members feel strongly that the chair of the Advisory Committee should be an ex officio member of HOTS to ensure quick and complete communication between HOTS and the SCP. We further recommend that the chair of the Advisory Committee be someone who is an expert in current cataloging practice and highly familiar with the operational aspects of the Shared Cataloging Program at a receiving campus. The Committee concurs that new appointments to the SCP Advisory Committee should be forwarded by HOTS to SOPAG for official appointment.
2. Analytics: Policy regarding granularity of cataloging by the SCP has not been stated formally, although the SCP has generally created analytics whenever feasible. The Advisory Committee feels that title-level analytic access is desirable in almost all cases for electronic titles and that the SCP should have the freedom to make decisions on analytic cataloging. Monographic analytic records are cataloged as separate records and can be loaded independently. Analytic records for journals provided through a database or aggregator are created as regular serial records or aggregator neutral records per established CONSER guidelines.
3. SCP program managers recommend that a threshold number of about 100 be set and that title-level analytic access be routinely provided for databases within this size range as a matter of policy. The SCP would consult with the Collection Development Council for a decision on analyzing titles within databases which contain well beyond 100 individual titles. The referral to CDC recognizes that deciding whether to analyze a large set is essentially a selection decision which impacts cataloging costs for the SCP. The Advisory Committee requests that HOTS consider and endorse this approach as an operating SCP policy.
4. Discontinuance of 932 (Access Note), 934 (Mongraphic Summary Holdings Field) and 950 (Serial Summary Field) in SCP records: These three fields were established by the TFER II group as a mechanism for CDL to display access and coverage notes when there was more than one URL in a bibliographic records. Now that SCP records are distributed directly from UCSD these fields are no longer needed. Campus cataloging liaisons have been consulted and affirmed that they are not using these fields locally. SCP will cease creating these fields in bibliographic records effective immediately.
5. Campus-specific URLs for WebSpirs titles (or others): Access to certain Tier 2 titles on the WebSpirs platform is provided through individual URLs/PIDs formulated for each campus. The Advisory Committee discussed how the SCP should distribute and maintain access in cases such as this. Committee members agreed that it would be easiest for the SCP to put multiple 856 fields in the SCP record, each containing a campus-specific URL that can be easily recognized by receiving libraries, and to distribute the record to campuses participating in the license. Each 856 field would contain a note which identifies the campus; receiving campuses could then retain the relevant URL and discard the others. For example,

   $3 v. 1(2000) - $z ASTFT. Restricted to UCB. $u http://web5.silverplatter.com/webspirs/start.ws?customer=ucb&databases=(Y9)&search=1526-3681+is
   $3 v. 1(2000) - $z ASTFT. Restricted to UCI. $u http://web5.silverplatter.com/webspirs/start.ws?customer=uci&databases=(Y9)&search=1526-3681+is
   $3 v. 1(2000) - $z ASTFT. Restricted to UCLA. $u http://web5.silverplatter.com/webspirs/start.ws?customer=ucla&databases=(Y9)&search=1526-3681+is

6. Simultaneous use note: Under the terms of many licenses, access is limited to a certain number of simultaneous users; this is not usually noted in the catalog record. The SCP is cataloging the Safari package which is limited to 15 simultaneous users and is anticipated to be too restrictive. For this package, the SCP will add an additional note to the 856$z to read:

   856 $3v.55(1998)- $z Safari. Restricted to UCB, UCD, UCI, UCR, UCSB, UCSD campuses. Limited simultaneous access. Try again in a few minutes if refused. $u http://uclibs.org/PID/4146

7. Form of URL question: A decision regarding the form of the URL is needed for Expanded Academic ASAP titles. Formulating the URL in one way takes users to a gateway with browsable content presented in hierarchical form by volume but is not limited to full text:

   856 $u http://web5.infotrac.galegroup.com/itw/infomark/692/69/37973263w5/purl=
   rc19_EAIM_0_Consumer+Reports_2002&dyn+3!jn_d_Consumer+Reports _2002?sw_aep=uc856infor

   A different gateway takes users only to full text content but does not organize it by volume or year:

   856 $u web5.infotrac.galegroup.com/itw/informark/515/649/38159251w5/purl=rcll_EAIM _0_is_0010-7174_AND_ke_AND_ke_xx_&dyn=sig!2?sw_aep=uc856info

   The Advisory Committee suggests that public service staff be consulted on this question. Becky will send it to the SCP liaison listserv for comment. In addition, it requests that HOTS forward it to SOPAG for official comment from advisory groups.
8. PID server maintenance and development: CDL has allocated staff to make improvements in the PID server, including updating the software and moving to a new server. These improvements are prerequisites to expanding use of the PID server outside the SCP. The Advisory Committee will discuss whether there is interest in this idea at a future meeting.