8/19/2011 LTAG Meeting Notes
Library Technology Advisory Group (LTAG)
Friday, August 19, 2011
Conference Call – 2:00-3:00 PM
Attending: Adrian Petrisor (UCI), Tom Bustos (UCM), Terry Toy (UCR), John Ajao (UCSB), Declan Fleming (UCSD), Rich Trott (UCSF), Emily Lin (SOPAG), John Ober (CDL), Daniel Suchy (LAUC)
Absent: Lynne Grigsby (UCB), Gary Thompson (UCLA), Dale Snapp (UCD), Eric Mitchell (UCSC)
Note taker: Emily Lin
Todd has appointed Gary as permanent representative for UCLA.
1. Review action items from 7/18/11
Draft notes on the wiki: please review. Adrian will post final version on LTAG webpage.
ACTION: Adrian will add page with table to wiki. LTAG: Add what videoconferencing, teleconferencing technologies are available on your campus (site licenses) by next Fri.
Declan has sent list of regional IT training sessions; ACTION: Adrian will add wiki page. LTAG: Add IT training sessions to table.
2. Continue discussion on assignments for the high potential initiatives identified in our May meeting in Oakland
a. Data backup
· Pilot successful but slow data transfer speeds.
· John O. will schedule 15 min on next LTAG call w/UC3 to discuss LTAG need and whether UC3 can help address; also to discuss data transfer speeds, strategies for transferring large amounts of data, such as BagIt.
· LTAG will work together on policy.
b. Helpdesk/ticketing/bug tracking system
· UCR has set up UC-wide GitHub group. Terry will find out more and report back on whether library teams can add.
· CDL has GitHub group; may be possible to piggyback off of that.
· UCSF moving away from Footprints due to financial considerations, would be interested in central solution.
· UCB has campus-wide license for Footprints, moving away from it at campus level. Adrian will check w/ Lynne on her previous offer to host it for the system.
· Proposal to form subgroup to explore pilot to offer VMs to others. What would it take management-wise, MOUs for sharing VMs, what co-development arrangements might arise?
· Adrian, Dale, John O. will form subgroup.
d. Library participation in systemwide collocation
· Adrian will create table for all to store input from campus rep. LTAG: prior to next call, check with your campus rep whether libraries can participate.
· What servers would we want to host there?
· Declan: currently have app servers, storage servers, no db servers.
· Disaster recovery plans: collocation or idle VM would be good utility to provide.
· Current policy: UCSF can host wikis for groups with UCSF member. Guidelines to be documented and shared? Rich will talk to Julia and LTAG possibly will prepare doc offering support for systemwide wiki.
· Push at UCOP to move to SharePoint and away from Confluence, therefore can't offer to host wikis. Issues with browser support and institution-wide use (different browsers, different networks).
· UCSB in process of deploying SharePoint but all internal.
· UCOP establishing new collaborative sites in SharePoint and maintaining all sites on Confluence.
· LTAG will wait and see what experience is with SharePoint
3. Shibboleth authentication for HathiTrust and UCSF’s Confluence: progress report
· UCR - will be in by next week
· UCSF - in HathiTrust
· UCSB - making progress. ETA end of fall.
ACTION: LTAG: update table on wiki on Shib authentication progress. Shib coordination activities: if NISO SSO best practices were adopted (expected to be finalized in fall), what would be the Libraries' response? John O. proposes a subgroup take on that analysis: implications for UC Libraries and what actions should we take. John O., Declan will work on this.
4. VIDEO CONFERENCING
· Shared LifeSize quote. Adrian waiting for quotes from Polycom and Tandberg. John O. will forward info on iLinc, currently available to UCOP for up to 50 participants. Please forward other solutions; Adrian will obtain quotes.
· LifeSize: Bridge supports 15 different desktop connections. If 2 groups having videoconf but total <16, can be held simultaneously. Quote for 50 seats. Desktop licenses; installed on certain stations/laptops.
· LTAG to forward recommendation to SOPAG.
5. Announcements
· UCSB launching new library website, on Drupal
· CurateCamp, organized by Declan et al. Mix of IT, librarians and archivists. Check out wiki. Also data-curation Google Group where people are introducing themselves, what they do.
6. Agenda building for next meeting
· UC3: 15 minutes.
· Discussion on Sierra: why moving or staying put
· Disaster Recovery: info exchange, potential for collaboration