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Systemwide Library and Scholarly Information Committee
Charge
The Systemwide Library and Scholarly Information Advisory Committee advises the University on systemwide policies, plans, programs and strategic priorities related to the acquisition, dissemination and long-term management of scholarly information, in all formats, created by or needed to support UC’s world-class teaching and research programs. Working in concert with the Council of University Librarians (CoUL) and the Council of Vice Chancellors (COVC), the Committee has special responsibility to monitor developments and advise the University in the following areas:
- Systemwide long-term planning for the UC libraries, and the California Digital Library (CDL).
- Transmission, access to, and preservation of scholarly and scientific communication in a digital environment, including legal, legislative, regulatory and policy issues that influence the effective provision of scholarly information services.
In addition, the Committee advises the University on academic copyright-related matters, including University policy.
Shared library programs and services
Programs and services subject to the Committee’s oversight under this charge are those that make use of system-wide funds* to provide library services on a multi-campus or systemwide basis.
- With respect to existing shared programs and services, the Committee shall review the annual assessment of the shared service portfolio created by CoUL—including the budget, operating plans and other financial reports—and advise the Provost and the COVC on CoUL recommendations as to program priorities and system-wide resource needs.
- With respect to proposals for new shared programs and services developed by CoUL—whether these benefit all ten campuses or only some subset thereof—the Committee shall review proposals that require system-wide funding and advise the Provost and the COVC on the costs and benefits of the proposed program or service, including the funding needed to launch and sustain it.
Because the increasing interdependence amongst the UC libraries means that library decisions made by one campus can have financial, academic, and operational impacts on library programs or services of the others, the responsibilities of the Committee include attention to issues that may arise from such interdependence, even when systemwide funds are not involved. The Committee may develop analyses or make recommendations to the Provost, COVC, and/or CoUL regarding the effects of independent campus library decisions on the cost and quality of library services across the UC system.
The California Digital Library
The Committee shall:
- Review the funding models for the CDL.
- Annually review updated strategic plans, budget and operational objectives for the next fiscal year.
- Review long-term plans for investment and new program and service operations.
- Provide input into the review of the administrative performance of the Executive Director.
- When a vacancy exists in the directorship, oversee the recruitment of candidates for the position in consultation with the Office of the Provost, and submit to the Provost a list of possible candidates to be considered for the position with a recommendation for the appointment of Director.
Interdependence with other University information functions and services
At a time when UC’s libraries—along with the teaching, research, and clinical care programs they support—are being transformed by the explosive growth of digital publication, networked information and mobile communication, there may be significant needs and opportunities for libraries to collaborate with other campus and University units that provide information infrastructure and services (e.g., research support functions and technologies, instructional support systems and services). The Committee is encouraged to identify, advise on, and facilitate such opportunities.
Copyright-related matters
The Committee shall:
- Monitor internal and external developments related to copyright law, policy and practice, and advise the University in concert with CoUL on copyright-related matters, particularly (but not exclusively) regarding the effect of any such developments on the University’s academic and research programs.
- Monitor and advise the Provost and COVC on the development and maintenance of Universitywide copyright policies and practices.
Membership and Appointments
The Committee is appointed by and reports to the Provost and Senior Executive Vice President, Academic Affairs, and works closely with the Vice Provost for Academic Planning, Programs, and Coordination. All appointed members will serve a three-year term.
Although the primary criteria for appointment are functional, to ensure the necessary breadth of input, the Committee shall include individuals from all campuses of the UC System, and shall include:
- A representative of the Council of Vice Chancellors, who serves as Chair
- A Vice Chancellor of Research
- A University Librarian
- Up to three representatives of Academic Senate committees, including the Chair of UCOLASC (see below)
- Additional faculty as needed to provide appropriate disciplinary perspectives
- A representative of the Information Technology Leadership Council
- A representative of the Educational Technology Leadership Group
- A LAUC representative
- A representative of the UC Budget Office
- Extramural members as needed, in the Chair’s judgment, to provide external perspective and/or needed expertise
- Liaisons from other appropriate committees to be nominated by the Academic Council in consultation with the Office of the Provost
- In addition, the following shall serve as ex-officio Committee members:
- Vice Chair, Academic Council
- Chair, UCOLASC
- Vice Provost, Academic Planning, Programs, and Coordination
- Associate Vice President, Information Resources and Communications
- Chair, Council of University Librarians
- Executive Director, California Digital Library
- Director, University of California Press
- An attorney from the Office of General Counsel with copyright expertise
Copyright Subcommittee
The Committee will carry out its copyright policy responsibilities through a Standing Subcommittee on Copyright Policies. The Subcommittee is specifically charged with the development and maintenance of copyright-related UC policies. It will be chaired by the Committee Chair (or his/her appointee), and will meet at the Chair’s direction to address issues related to its specific charge. In addition to the Chair, the subcommittee will be composed of:
- One Academic Council representative (normally, the Vice Chair of Academic Council)
- Three faculty members
- One of the CoUL representatives from SLASIAC
- A Research Vice Chancellor
- The Office of General Counsel representative from SLASIAC
- Additional faculty and campus administrators as needed to provide appropriate perspectives, either on an ongoing basis or to address specific policy issues before the Subcommittee
Meetings
The Committee meets as required, but normally at least twice each year. Meeting locations rotate between northern and southern locations, selected for the convenience of the Committee.
Revised September 30, 2011
“Systemwide funds” include funds permanently budgeted at the UC Office of the President for system-wide initiatives, programs, and activities; funds derived from assessment of campus budgets under the “Funding Flows” financial management model to support UCOP programs and services; loans from UCOP-managed loan programs such as the Cross-Campus Collaborations (C3) program; and such other funds as may be managed by UCOP.
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