RSC Meeting Minutes 10/21/04
Agenda :
1. Minutes Approval :
7/15/04 Minutes – reviewed and approved
2. Annual Report Discussion Items :
1a. Objective : Implement the Consortial Borrowing Software product…
Discussed reasons for delays in full implementation – primarily due to lack of full functionality for the system. UCI is coming up with Borrowing in November.
1e. Objective : Review ILL Loan Periods.
Decision was made to take this back to IAG and ask for a report on the reasons why one year loans are not possible at all campuses.
3b. Objective : Develop a Resource Sharing Code. Because there continue to be resource sharing issues that need guidelines for staff, RSC will develop a “Resource Sharing Code” for the UC's.
Discussed the history of this objective, desire for a blocking proposal. SOPAG suggested that RSC-CAG create guidelines instead of policies; CAG is working on this and there is need for an IAG representative.
4. Goal: Coordinate collection, organization of and system wide reporting of UC ILL/Resource Sharing statistics.
Discussed VDX statistics and agreed that we would ask Mary Heath for a consolidated list of the statistics each campus requested be pulled from VDX.
3. E-links and Blank Form to request whole journal, IAG discussion and recommendations:
Background: In April 2004, IAG was asked to investigate making E-links easier to use/understand for patrons requesting journals or journal articles in particular. In July 2004, IAG sent a report to RSC. The report was sent back to IAG for further clarification.
In the revised report IAG recommended:
RSC discussed the wording and felt it still may be confusing to patrons and suggested the following set-up for the UC-Elinks box:
You are attempting to request a full volume of a journal; MELVYL does notallow this.
1. To request an article from one of the databases: Close this window andgo back to UC E-Links and select the "Interlibrary Loan or Document Delivery" Option.
2. If you want an article from a journal in Melvyl, place an order here (link to citation linker blank ILL form)
3. If you wish to borrow an entire volume of a journal, contact your campus ILL Service <link to ILL page>.
Next Steps:
4. Sharing Special Collections Subcommittee Report :
No action to report; waiting on HOSC to initiate committee work.
5. Sharing Media Subcommittee Report :
Tammy Dearie and Eric Forte reported on their work. SOPAG is aware that this is a challenge – many of the media collections are not owned by the libraries. T. Dearie and E. Forte shared a draft survey they have crafted.
Next Steps:
Discussed the issue in terms of how we will handle media within UC libraries and their collections and media outside of the UC libraries and their collections – how to best facilitate the lending of these items.
Suggestion: run the copyright information vis a vis media by Media librarians for their take on it.
Time Frame: next couple of months: pre-survey, rework the survey, send out the survey – goal is January.
6. Peer-to-Peer Lending Australian Library Email Request:
Discussion: Need guidelines for this – would we allow one campus to start this before others?, what do we want to have in place first?, do we want to try this? should we identify lending partners we want to i.d. for peer-to-peer?
Needs: billing system, standard for desktop delivery, turnaround time standard, look at collections, balance of trade or, if it is unique enough??
Next Steps:
Claire will sit with Mary Heath and write a statement about what needs to be done in VDX and will reply to the Australia email with our regrets, not at this time.
7. CAG Report:
CAG is working on the Resource Sharing Code, their web page is up, their next meeting is in March 2005.
8. IAG Report:
VDX Task Force has been working hard. There is work being done to block requests for items on reserve. The in-person meeting will take place on 10/28/04 at UCLA.
9. CDL/SLP Report:
The unverified draft of the 2003-04 ILL statistics report was shared. Issue of “filled” stats not fully representing the work of ILL was discussed briefly, and will be considered in SLP's review of statistical reporting procedures to be conducted in 2004-05 and 2005-06. Questions were raised about the treatment of National Laboratory transactions in the reporting instructions; Lawrence will look into this.
A cut of $1 million in the Resource Sharing budget in 2003-04 was met through a reduction in the number of A&I databases; agreed to no longer fund UC-wide membership in CRL – each campus can join or not join with local funds. UCs are talking to CRL about rejoining as a group with a sizable discount. The Resource Sharing budget will continue to support Tricor and the central operating expenses associated with Request and VDX, as well as central operating expenses for existing shared print collections (Elsevier, Kluwer, Springer, etc.) and program planning and administration. Nancy Kushigian, Director of Shared Print, is planning and consulting with CDC to identify opportunities – JSTOR is moving forward.
With regard to the Shared services goal in the strategic plan, the ULs want to explore opportunities to rethink, reengineer bibliographic systems.
FYI – The Tricor Contract is up this year and Tricor may want a fee increase.
Question: Are the behaviors of the shared collection known yet so that RSC may move forward with a service plan for these collections? Lawrence responded that Kushigian is developing an overall framework for planning and development of shared print collections, in consultation with the ULs and CDC. Depending on how this effort progresses, it may be possible to disseminate information about the expected behaviors of shared collections early in 2005.