As an adjunct to the Memorandum of Understanding [Note 1] which enables the Stanford University community to access MELVYL® MEDLINE®, we propose that University of California Libraries [Note 2] and Stanford University Libraries [Note 3] engage in the following pilot program of cooperative activities. The Stanford Coordinate Libraries are also important, but are not addressed in this agreement.

The pilot program will extend from January 1, 1992, through December 31, 1992, at which time it will be reviewed by both UC Heads of Public Services and by Stanford. The University of California and Stanford University Libraries will each designate a coordinator for this agreement. UC's coordinator is Dennis Smith, Director of Library Affairs, UC Office of the President.

October 14, 1991
Revised November 27, 1991

A. Definition of Reciprocality

Stanford University Libraries will extend the same borrowing privileges to University of California faculty, academic staff, and currently registered graduate students, as are accorded Stanford faculty, academic staff, and currently registered graduate students.
All UC Libraries will extend the same privileges to Stanford faculty, academic staff, and currently registered graduate students.

For example, a UC San Francisco professor would have the same borrowing privileges in person at all Stanford University Libraries as would a Stanford professor, and vice versa.

B. Determination of Eligibility

Visiting graduate students, faculty, and academic staff will present a UC/Stanford Cooperative Program card issued by their respective institutions in order to be issued a borrower's card, but should be able to borrow materials upon the initial visit. Cooperative Program cards will carry expiration dates.
The access and borrowing arrangements do not apply to proxies, nonacademic staff, alumni, retired faculty (except emeritus faculty), visiting scholars, faculty, staff or student family members, fee borrowers, friends group, etc.

C. Statistics

UC and Stanford libraries will keep and report statistics on Cooperative Program cards issued and, as possible, on borrowing transactions associated with the program.

D. Compliance With Regulations of Lending Institution

Faculty, currently registered graduate students, and academic staff from another institution must adhere to all loan regulations of the various University of California and Stanford University Libraries. Such adherence includes responsibility to return recalls promptly and to pay charges incurred because of late return or damage to materials. If charges for unreturned or damaged materials are uncollectible, the home library will pay for lost or damaged materials.

II. On-Site Access

A. Definition of Reciprocality/Determination of Eligibility

Stanford University Libraries will extend the same on-site access and assistance to University of California faculty, academic staff, and currently registered graduate students as they do to Stanford faculty, academic staff, and currently registered graduate students. When identification to gain access to a library or stack is required, a UC/Stanford Cooperative Program card will be honored in the same way Stanford ID is.
Most UC libraries do not control access, but where access is controlled at UC, Stanford faculty, currently registered graduate students, and academic staff will be accorded the same access with a UC/Stanford Cooperative program card as are University of California students, faculty, and academic staff with UC ID.

The access and borrowing arrangements do not apply to proxies, nonacademic staff, alumni, retired faculty (except emeritus faculty), visiting scholars, faculty, staff or student family members, fee borrowers, friends group, etc.

B. Services Included

Reciprocal services include reference or guidance in using the collections and access to photocopy services. The agreement does not include mediated database search services.
Special arrangements may be made for special needs if negotiated in advance--e.g., the use of restricted collections, accommodations for handicapped users, etc. It may be necessary to confirm hours of operation or services (e.g. reference) at the various libraries.

C. Participating Libraries

The UC and Stanford libraries covered by this agreement are attached to this agreement [Note 2, Note 3].

D. Statistics

As practicable, Stanford will keep statistics for on-site access by UC Cooperative Program card holders.

A. Adherence to the UC ILL Code

Stanford University libraries will provide priority access to their resources to University of California faculty, staff and students, by adhering to the University of California Intercampus Loan Code [Note 4], including the Special Collections Appendix. The Code includes standards for response time in Article VI, Paragraph C, and specifies mode of delivery (e.g., UPS, 1st class mail) in Article VIII, Paragraph A.

Stanford and UC Libraries agree to provide free photocopies up to 50 pages (see Article VI, Paragraph F for provisions beyond 50 pages).

D. Statistics

All UC and Stanford interlibrary loan units will maintain lending and borrowing statistics specifically for UC-Stanford transactions. Stanford will participate in UC's Interlibrary Loan Turnaround Time Study (four sample periods per calendar year).

Manual of ILL Policies & Procedures
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