| I. Purpose
To define the guidelines for handling ILL requests for UC faculty, staff,
and students submitted by UC affiliated hospital library staff. |
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II. Background
UC faculty, staff, and students whose offices or rotating assignments
are physically located at UC affiliated hospitals need a convenient
and speedy method to submit ILL borrowing requests and receive materials
from other UC campuses. Library staff in UC affiliated hospitals are
willing to process the requests and receive the material directly.
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Hospitals determined to have a major affiliation with
a UC medical school are the only ones covered by these guidelines.
Attachment 1 includes a complete list of currently eligible institutions.
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UC faculty, staff, and students are the only individuals
covered by these guidelines. The affiliated hospital staff are responsible
for determining eligibility for this service. Requests for other affiliated
hospital staff and students must be submitted according to standard
ILL practices and will be subject to any ILL charges levied by the
campuses.
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Requests for items owned by the libraries of the
campus with which the hospital is affiliated are not covered by these
guidelines.
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| IV. Procedures |
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Requests will be submitted using standard interlibrary
loan mechanisms (e.g. UC-eLinks/Request, DOCLINE, OCLC, ALA forms).
A notation indicating that the user is a "UC Affiliate" must be
manually entered in the notes field only for each request.
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The affiliated hospital library staff will abide
by the policies and procedures of the UC Intercampus Loan Code.
- A complete list of participating UC interlibrary loan centers can
be found in the UC ILL Manual and Directory (Section
I, Part A, Attachment 1).
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| B. UC ILL Centers
- Requests received from the affiliated hospitals listed in Attachment
1 for UC faculty, staff, or students will be processed in the same manner
as requests received directly from UC ILL centers.
- The cost of providing materials will be covered by the Intercampus
Exchange Program.
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| V. Date of Implementation
This policy is effective January 4, 1993 (updated May 4, 2010). The UC biomedical libraries
are responsible for monitoring adherence to the policy by the Affiliated
Hospitals and for training new Affiliated Hospital staff as necessary.
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