SOPAG Action Minutes  -  March 21, 2003

See also http://libraries.universityofcalifornia.edu/sopag/

Present: Dearie, Hurley (Recorder), Kochi, Miller, Mirsky, Moody, Ober, Ryan, Tanji,
Tanno (Chair), Wittenbach
Absent: MgGirr

SOPAG discussed revisions made to the model based on input from campus discussions.  In particular, possibilities for ranking large search result sets were explored. Conversations within SOPAG on the AIM will continue in future meetings.

2.1 Melvyl Transition:  Melvyl-T is now fully loaded and functional. As of 3/20 Campus Melvyl transition team members have been asked to examine Melvyl-T as part of the quality control process.  Quality control examination will proceed for several weeks.  At the same time, CDL is in final testing of back-up/recovery routines.  Melvyl-T will be released for wider review to the UC Library community shortly

2.2 SFX Update:  SFX is the technology used to support UC-eLinks.  The CDL has purchased SFX for use by campus libraries, which will allow materials licensed separately by campuses to be available via UC-eLinks.  The campuses have committed to paying the ongoing costs of maintaining the license. Each campus will appoint a SFX liaison and appropriate back-up staff to the liaison.  Training for campus SFX liaisons and back-ups will be in late April, 2003.

ACTION: SOPAG members who have not already reported the names of their SFX liaison and back-ups to John Ober should do so soon.

2.3 Request/Desktop Delivery: No Report

2.4 Consortial Borrowing System (CBS):  Testing continues and cannot be completed until additional software is delivered by the vendor. A new version of the software is due this spring, which may resolve some outstanding issues.  UCSD has withdrawn as a lead implementer with UCLA taking the lead role. UCSB is also participating as a lead implementer.

2.5  Collection Management Initiative (CMI):  Data for the entire study is now available at http://www.ucop.edu/cmi/data.html.  The CMI User Preference Survey is continuing.  So far, over 6,000 survey responses have been received.

2.6  eScholarship:  The eScholarship repository is a great success with over 90 campus academic departments contributing papers. The eScholarship repository has more content than MIT’s D-Space and is growing rapidly.  The CDL is in the process of identifying the technical and organizational issues connected to supporting e-journals and electronic monographs within the eScholarship program.

2.7  Digital Preservation:  The CDL is working with the UCSD Supercomputer Center and computer scientists at Stanford on the Mellon funded project to harvest government document web sites.  Two other threads of the program are a UC preservation repository for UC “built content” and exploration of the preservation of e-journal content, including participation in Stanford’s LOCKSS (Lots Of Copies Keeps Stuff Safe) program. In addition, the screening interviews for the Director of the UC Libraries Digital Preservation Program have begun.  This program will be housed and administrated by the CDL.

The University Librarians (ULs) have asked SOPAG to put a hold on all workshops while they re-think the roles of these events. SOPAG will await further guidance from the ULs.

ACTION: SOPAG liaisons to All Campus Groups will alert these groups that all workshops are temporarily on hold.

SOPAG discussed the relationship between the  SOPAG website, the UC Systemwide Library Planning (SLP) website, and the revisions which are currently underway.  J. Tanno reported that he will be discussing the website architecture with the UL’s Steering Committee to explore how SOPAG’s reporting relationship to the ULs could be reflected in the SLP and SOPAG websites.

ACTION:   It was decided that the revision of the SOPAG website should be coordinated with the ULs and SLP.  J. Tanno will follow up with the ULs.

The draft report from CDC’s working groups on a UC shared print archive was discussed.  Comments will be taken back to CDC by L. Tanji.

P. Mirsky provided an update on the work of this group and its draft report was discussed by SOPAG.

J. Ober provided a progress report.  The Task Force’s report will be sent to SOPAG in time to be discussed at the April SOPAG meeting.

8.1 Regional Library Facility (RLF) Materials for Campus Reserves:  RSC report and recommendations for placing materials housed in the RLFs was approved with minor revisions by SOPAG.

ACTION:  T. Dearie will revise the report and send it to J. Tanno, who will forward it the UL’s with SOPAG’s endorsement.

8.2 UC Resource Sharing Code:  Conversation centered on the timing of developing such a code, as the UC libraries have only started discussions of related shared collections issues.

ACTION:  T. Dearie will consult with RSC to see if there is a critical mass of issues that could be addressed by developing a resource sharing code at this time.  If so, she will bring a list of these issues back to SOPAG for further discussion
 
8.3 CDL Request for Special Collections Materials – Pilot:  T. Dearie presented the final report and recommendations from this pilot,  which were discussed and approved by SOPAG with minor changes.  SOPAG wishes to thank all who participated in the work of this pilot project.

ACTION: J. Tanno will send the report and recommendations to the ULs indicating that SOPAG has endorsed it.   The report is located at http://sshl.ucsd.edu/ucrsc/speccoll/report.htm.

SOPAG understands that HOPS is drafting a charge to create a Web Design Advisory Group that they would like to be an official Campus Interest Group (CIG).  While SOPAG is expecting this draft in the near future, discussion turned to possible limits on travel expenses that may be imposed due to upcoming budget reductions across UC.

ACTION:  J.Tanno will charge LTAG to investigate Web-based meeting tools that may make it possible to run more efficient remote meetings and therefore, reduce travel costs.

ACTION:  J. Tanno will consult with the ULs to see if they wish to provide any guidance on travel costs.

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