Systemwide Operations and Planning Group (SOPAG)
Action Minutes
Friday, April 22, 2005
9:30am-2:30pm
Kaiser Building, Room 712
Recorder: Marilyn Moody
Present (SOPAG): Bernie Hurley (chair), (UCB), Trisha Cruse (CDL), Patrick Dawson (LAUC), Julia Kochi (UCSF), Kate McGirr (UCSC), Marilyn Moody (UCSB), Terry Ryan (UCLA), Susan Starr (UCSD), Lorelei Tanji (UCI), John Tanno (UCD), Stefanie Wittenbach, (UCR)
Present (guests): None
Absent: Bruce Miller (UCM)
1. Bibliographic Services Task Force
Hurley reported that the Bibliographic Services Task Force has been formed, and members are ready to begin work. The membership consists of: John Riemer, (Chair, UCLA), Luc Declerck (UCSD), Amy Kautzman (UCB), Patti Martin (CDL), and Terry Ryan (UCLA).
2. SOPAG Electronic Resource Management System Task Force—Update
Hurley gave an update on the progress of the ERMS Task Force. The RFP for an ERMS is completed and is at Purchasing. Vendors will have 5 weeks from the time the RFP is sent out to respond to it.
3. All Campus Groups – Update
3.1. CDC– Update
3.1.1. ULs Scholarly Communications Summit on May 5th
SOPAG discussed the upcoming Scholarly Communications Summit that is to be held on May 5th at UCLA. This meeting will help the UC Libraries to develop a sense of direction to follow in our actions regarding scholarly communication and publishing. SOPAG discussed two discussion papers that have been developed to spark discussion at the May 5th meeting. One was developed by CDC and provides descriptions of strategies and scenarios that might spark changes in the scholarly publishing market. The second position paper was developed by SCO and describes the rationale for UC Libraries’ investment in transformative scholarly publishing business models. It also provides a process and criteria for making investment decisions. A key distinction of this report is the description of two flavors of "transformative models"—open access models and subscription cost-containment models.
ACTION: SOPAG members should give Tanji any edits for the CDC document via e-mail as soon as possible.
3.1.2. CDC/JSC Roles and Responsibilities
Tanji reported on and SOPAG discussed a document that describes the "Roles and Responsibilities of the CDL Joint Steering Committee on Shared Collections and the Collection Development Committee in advising CDL. (Available on the CDC Web site at http://libraries.universityofcalifornia.edu/cdc/jsccdcresponsibilities.doc).
3.2. HOPS– Update
Moody reported that the HOPS Image Services Rollout Committee has been formed and has had its first meeting. Member of the group are: Rosalie Lack (CDL), Maryly Snow (UCB), Dan Goldstein (UCD), Maureen Burns (UCI), Stephen Davison (UCLA), Emily Lin (UCM), Margaret Hogarth (UCR), Vickie O’Riordan (UCSD), Brian Warling (UCSF), Susan Moon, (UCSB), and Greg Careaga, (UCSC).
3.2.1. Information Literacy Workshop Proposal
SOPAG reviewed the workshop proposal from the HOPS CIG on Information Literacy.
SOPAG agreed the proposal had merit, and will put it on the agenda for discussion at the Joint
ULs/SOPAG meeting on May 6th.
3.3. HOTS– Update
No report.
3.4. LPL – Update
SOPAG discussed the work of the LPL. The records management review is in progress. ACTION: Kochi (LPL liaison) will talk further with LPL and discuss pending items and future directions for the group.
3.5. LTAG – Update
Ryan reported on the last LTAG meeting, which was the first web-conference enabled meeting. Ryan reported positive comments from LTAG so far about the software used (Oracle Web Conferencing http://www.oracle.com/collabsuite/feature_imeeting.html) and meeting in this manner. LTAG will continue to experiment with Web conferencing and come to SOPAG with recommendations for the next steps needed to explore using web conferencing software more widely. SOPAG also discussed proactive ways that LTAG members might bring their unique expertise to UC program development.
3.6. RSC – Update
Starr reported that RSC is conducting a survey on the sharing of media resources.
3.6.1. RSC request to SOPAG on Blocking Checked Out Reserve Items
Starr reported that RSC has discussed this issue again. IAG will review statistics, write a report, and confer with HOPS. The issue will then return to SOPAG for further discussion.
3.6.2. New OCLC Pricing Model for ILL
Tanno discussed with SOPAG the latest draft of a letter from SOPAG to the ULs regarding changes in OCLC pricing models. SOPAG discussed various strategies to deal with the OCLC changes.
ACTION: Hurley will send the final version of the OCLC pricing letter to the ULs.
4. Report on CDL Related Items
4.1. CBS/Request/Desktop Delivery--Update
Cruse gave a brief update on VDX activities.
4.2. MELVYL—Update
4.2.1. Uniform Title Sort & Display in MELVYL—Update
An improved uniform title sort will be brought into the catalog over the next few months. This is a multi-part process, which will involve changes to the user interface. The Melvyl Team will make the changes later this summer so as not to significantly impact Melvyl users. With version 16 of Aleph software it will be possible to sort and display over 1,000 records. Before implementing this service the Melvyl Team will need to investigate this function further since large sort and display will have an impact on overall catalog response time. The Melvyl Team anticipates that we will begin planning and moving to version 16 some time later in 2005. SOPAG thanks CDL for their efforts and understand that CDL will continue to pursue solutions with ExLibris regarding uniform title solutions in future versions of the Aleph software.
4.3. Shared Services Project – Update
4.3.1. Current Issues in Implementation of Shared Services
SOPAG discussed the paper "Current Issues in Implementation of Shared Services" which Cruse provided to the group via the listserv.
4.4. CDL Rights Management Framework
SOPAG discussed a paper from the CDL Rights Management Group.
5. Systemwide Library Planning
5.1. Systemwide Co-investment Paper
SOPAG discussed a draft paper being developed by SLP. The paper defines the roles of CDL/SLP and campus roles in implementing services. SLP hopes that ultimately this document will help with the planning and provide a framework for shared services and collections. The document helps to identify campus co-investment in terms of various resources (staff time, money, etc.) and provides a way of looking at the cost-benefit ratio of services and identifying priority services. SLP would like SOPAG to review and provide input.
ACTION: Cruse will provide a revised version of the paper, with input from SOPAG, for SOPAG to review. SOPAG will discuss further at a later meeting.
6. Shared Collections – Updates
Joan Ariel has accepted the 11-month position of Shared Print Planning Manager at SLP and will be working with monographic collection analysis and prospective monographic acquisitions. CDL is purchasing the new OCLC collection manager utility as a tool to help us understand redundancy and targets of opportunity for shared initiatives. The possibility of a shared retrospective print collection of California government documents is being discussed with GILS. JSTOR production is truly underway at SRLF and journals are being processed. The Shared Print program is exploring intersections with volume digitization in the area of retrospective serials, and is exploring the possibility of a retrospective print/digitization initiative for IEEE materials.
6.1. Investigation of a High Volume Digitization Infrastructure
Hurley updated SOPAG on the progress of the project. He distributed a document created by Barclay Ogden titled "Draft Technical Specifications for University of California Digitization Project." A second document was also distributed that provides a plan of work and budget estimates for a proposed pilot digitization project targeting "California in the public domain" items.
6.2. Print Collection Planning: Possible Collaboration with the State Library (John)
SOPAG reviewed the continuing discussions with the California State Library and the role they might take in a shared print collection project (particularly print retrospective California State Documents).
6.3. Government Information: A SOPAG Review of Current Themes and Directions for the UC Libraries
6.3.1. Discussion of the Section Titled "Non-UC Large-Scale Government Information Digitization Projects"
SOPAG discussed the status and impact on government information of several large federal government information digitization projects that were reviewed in the draft paper prepared by Moody.
ACTION: SOPAG will discuss the training and development section of this paper at our next meeting.
SOPAG discussed items to add to the May 6th Joint ULs/SOPAG Meeting agenda:
1. Update Items--bibliographic services update, ERMS, Print Collection Planning, charge to CDC regarding GPO changes, Image Services Rollout Advisory Committee, RLF persistence
2. Outcomes of May 5th meeting.
3. Information Literacy Workshop
4. Pricing Model for OCLC
5. High Volume Digitization
ACTION: Hurley to forward to Gary Lawrence for addition to May 6th meeting agenda.
Next Meeting: The next meeting will be on May 6, 2005 (Joint ULs/SOPAG meeting) at UCLA.