SOPAG Action Minutes  -  April 25, 2003

See also http://libraries.universityofcalifornia.edu/sopag/

Present: Dearie, Hurley, Kochi, Miller, Mirsky, McGirr, Moody (Recorder), Ober, Tanji, Tanno (Chair), Wittenbach
Absent: Ryan

ACTION: J. Tanno will distribute revised list of dates/recorders.

SOPAG discussed various issues surrounding these two reports, which are still in draft form and subject to revision and changes.  

ACTION: At our May meeting, SOPAG will propose to the ULs the following steps for discussion of the final versions of the reports:
(1) The reports should be distributed to ACGs, along with guidance for discussion of the reports,
(2) Campus discussions will be organized by SOPAG on each campus,
(3) SOPAG will draft an initial set of questions to guide discussions.

ACTION: B. Hurley will draft the initial set of questions to guide these discussions and send them to SOPAG members for comment before the May meeting.

CDC is meeting on May 1 and will be discussing a revised draft report of the Working Group.  The group hopes to have a report to SOPAG by the May 22 SOPAG meeting.

J. Ober shared the April 14, 2003 “Report on Systemwide Library Planning and the California Digital Library” also distributed to the ULs at their 4/17 meeting. He also reported resource sharing fund cuts of a million dollars beginning in FY 03/04. Commitments for 03/04 can be covered; but cuts will be felt in FY 04/05. SLP is working with the ULs to identify analysis and planning necessary for FY 04/05 and beyond.

J. Ober distributed preliminary results of CMI journal use study and user preference survey and pointed those interested to http://www.ucop.edu/cmi/staff/data.html.

J. Ober distributed a high-level information architecture for the UC Libraries Website that has been discussed in SLP and endorsed in principle by the ULs.  It proposes that information about SOPAG and the all-campus groups will sit within this site as a part of the ULs Advisory Structure.  While the information would be located on one server maintained by the CDL, data “ownership” and maintenance can be distributed as necessary. A discussion of the SOPAG Web site redesign followed.  We agreed to follow the general design of the UC Libraries Website.

ACTION: J. Ober will check on the possibility of using the uclibraries.edu domain rather than the uclibraries.org domain.

J. Ober referred to the 4/14/03 “Report on Systemwide Library Planning and the California Digital Library”. He discussed items mentioned in that report, including a project working with Luna's Insight software and images from Amico, Saskia, the Museums and the OAC project, and the UC art slide libraries, to develop a prototype “image demonstrator” service to deliver digital surrogates for works in architecture and the visual arts.  He also alerted SOPAG members to the electronic dissertations project that ProQuest/UMI is proposing for UC graduate divisions to take part in.  If adopted, this service would allow graduate divisions to submit dissertations digitally to ProQuest/UMI's collection. Because the ProQuest system uses the same BePress infrastructure as the eScholarship repository it would also be possible for graduate divisions to negotiate a local collection of digital dissertations

J. Ober also reported that a Users Council meeting will be held on April 28 and that Resource Liaison appointments will be completed soon, followed by the annual Resource Liaison meeting on May 9th.

Melvy-T trainers are visiting each campus.  A  Melvyl-T load test combining actual and simulated users will be held on May 1.

SFX liaisons from each campus have been appointed and are already active.  Training is scheduled for the 2nd week of May.

A status report from Mary Heath was discussed.  IAG has endorsed eliminating limits on the number of requests that a patron may make. A discussion of UCSB's desire to use the citation linker forms for patrons, and workflow problems (duplicate requests, forwarding requests to RLFs)  also ensued.

ACTION: To make the best use of automatic routing of “blank forms,” SOPAG endorsed removing limits on the number of patron requests sent through Request and VDX, with the caveat that if this causes problems we will review again. Other workflow problems will be referred to RSC for comment on how extensive they are and whether there are workarounds that can be implemented to increase the likelihood of meeting the timeline described in the document.

SOPAG discussed the demand for supporting e-journals and the ability of the BePress-based infrastructure to support them.  Ober noted that further and custom development by the CDL is not likely at this time.

ACTION: CDL will provide information to eScholarship liaisons detailing the capabilities of the BePress infrastructure and any attendant organizational support for new or migrated e-journals.

Patricia Cruse has been hired as the new director of the UC libraries’ Digital Preservation Program housed at the CDL.

Continued SOPAG discussion of Access Integration Model concepts. B. Hurley reported on discussions with a Berkeley faculty member doing work with the use of software that ranks and categorizes search results.

See item 3.2 above.

SOPAG received the Task Force's report and thanked the Task Force for its work. SOPAG discussed the Task Force Report and various issues, questions, and implications raised by the Report.

ACTION:  SOPAG will continue discussion at the May SOPAG meeting.
J. Tanno will contact the Task Force and let them know that SOPAG has received the report and thank them for the Task Force's work.
J. Ober will forward several questions from SOPAG for the Task Force to further address.
M. Moody will see that the Task Force Report is placed on the SOPAG Web site labeled as "Received and Under Discussion."

The HOPS proposal for the Web Services Common Interest Group was approved, subject to minor changes.

ACTION: M. Moody will convey changes to the HOPS group.

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