SOPAG conference call Action Minutes

Absent: Patrick Dawson (LAUC)

Note: Item numbers reflect the formal agenda. The items were discussed in the order reported below.

1. Agenda Review (Hurley)

OCLC pricing model for ILL and the need for exceptions for UC is under review by OCLC Western and OCLC corporate. Remove from future agenda (2.6.2).

Add:

- Affiliated e-resources packages

- Future of government resources workshop

- SCO transition to an ACG (instead of reporting directly to the UL’s)

6. SOPAG RLF Persistence TF (Kochi)

After further discussion, the task force has determined that making persistence the rule rather than the exception would facilitate work flow. Exception: special collections (which probably need to be defined or clarified by the TF). SOPAG is supportive of the revised perspective.

Action: Kochi will send the suggested changes to the Task Force.

Action: Final report, incorporating minor changes suggested by SOPAG, will be sent to Hurley to be transmitted to the UL’s with SOPAG’s endorsement of the reports recommendations

Action: Hurley will have the Task Force’s charge and report added to the SOPAG web site.

7. BSTF update (Ryan)

The Bibliographic Services Task Force has begun work. The current focus of the TF is on inventory and understanding. ACG’s are being consulted re current shortcomings, workflows, expectations, etc. In addition, each TF member has been assigned specific related documents to review in order to collect input on bibliographic services, e.g., user needs and workflow.

Action: SOPAG will create additional awareness of the project by posting the charge on the SOPAG web site.

8. Logistics (Hurley)

Future SOPAG meetings – face-to-face or conference call TBD

15 July (conference call)

12 August

16 September

14 October (meeting with ACG Chairs)

17 November (might change if UL’s joint meeting)

9 December

2. All Campus Groups – Update

2.1 CDC (Tanji)

New Chair: Lucia Snowhill. Monthly conference calls. Upcoming: charge from UL’s re licensing principles, ACS & PubChem, Lippincott, and , shared print processing costs..

2.2.2 Possible planning project for changes at GPO (Tanji)

ARL is hosting a two-day symposium, the Future of Government Documents in ARL Libraries, which will bring together practitioners and administrators to address this important issue. The symposium will be in Washington DC and is expected to focus on GPO’s Strategic Vision for the 21st Century. There are teams (head of government documents and AUL) going from some of the UC Libraries.

Action: keep each other informed re plans for participation and share information from workshop.

2.2 HOPS (Hurley for Moody)

2.2.1 Information Literacy Workshop Proposal:

SOPAG has identified the funds needed to support the workshop.

2.3 HOTS (Wittenbach)

There has been recent discussion regarding follow up on the premise that shared print will reduce individual campus costs

2.4 LPL (Kochi)

The group has been polled regarding the role of the group in reviewing the records management disposition schedule and the group’s continuing purpose.

Ad hoc discussion: Copyright is handled piecemeal among the various groups, e.g., copyright is relevant to SCO for faculty publishing, but there is a different aspect for ILL, another for reserves, etc.

Action: Discuss copyright oversight at a future SOPAG meeting.

2.5 LTAG (Ryan)

no report

2.6 RSC (Starr)

RSC has three projects underway: the media sharing survey, the report on loan of special collections materials and collection of additional data re ILL for course reserves. Reports to SOPAG should be forthcoming shortly.

The difficulties stemming from introduction of a new OCLC product without advance testing are expected to be resolved shortly.

Action: Cruse will work with her CDL colleagues to draft letter to OCLC expressing UC’s concerns regarding lack of advance testing for Hurley to review with UL’s prior to transmittal.

3. CDL ( Cruse)

CDL projects report (14 June 05) is intended to share information about shared services. Cruse will add info re which campuses are working on specific projects prior to broad distribution.

3.3.3 Shared Services Project (Cruse)

Previously distributed report is fyi and will be posted.

4. Systemwide Library Planning (Cruse)

4.1 Systemwide Co-investment Paper

This will be discussed further in the future.

5. Shared Collections (Hurley)

5.1 Investigation of a High Volume Digitization Infrastructure

300 books have been selected for the test by Barclay Ogden. Merced is funding the test. If the test is successful, the next step would be consideration of principles for selecting and coordinating what materials would be suitable for high volume digitization.

5.2 Print Collection Planning: Possible Collaboration with the State Library (Tanno)

Action: Cruse, Kushigian, and Tanno will work on a proposal with the government information librarians.

5.3 Government Information (Moody)

5.3.1 Training and Development/Retaining Expertise

The issue is retention of government information expertise as we move to fewer specialists. Transition from print to electronic calls for some special attention. E-reference implies that all can work effectively with government information. We should work collaboratively to take advantage of the changing environment. Training and development is one action. GILS has already been charged to consider possibilities for collaboration. No immediate action for SOPAG.

Added agenda (not discussed above)

Affiliated e-resources packages (Hurley)

The UL’s have asked how to address the political problem of answering request for affiliate access to systemwide licensed packages. The simple response would be to say how much it would cost for a set of resources, e.g., bio-tech journals. This process would be difficult (extensive staff time). SOPAG will wait for a charge from the UL’s before proceeding.

SCO as ACG (Hurley)

There has been informal communication from the UL’s that there will be a request for the Scholarly Communication Officers to become an All Campus Group instead of reporting directly to the UL’s. SOPAG action will wait until a formal request from the UL’s.