SOPAG Action Minutes – October, 17 2003
conference call
See also http://libraries.universityofcalifornia.edu/sopag/
Present: Tammy Dearie (LAUC/SD), Bernie Hurley (B), Julia Kochi
(SF), Kate McGirr (SC), Phyllis Mirsky (SD) (recorder), Marilyn Moody (SB),
John Ober (CDL), Terry Ryan (LA), Lorelei Tanji (I), John Tanno (Chair) (D),
Stefanie Wittenbach (R),
Absent: Bruce Miller (M)
1. Review Process for the CMPG White Papers:
SOPAG distributed to the University Librarians a document that
incorporated the comments received from the campuses, the ACG’s and LAUC.
The ULs accepted the feedback and indicated that it would inform the continuing
discussions regarding collection management and collection coordination within
the UC Libraries.
ACTION: John Tanno will query Karen Butter, Convener of the ULs group regarding
distribution of the feedback document more widely.
2. UC Shared Print Collection Pilot—Update on Project
SOPAG had forwarded to the ULs a recommendation that the original
hybrid light/dim approach be implemented as suggested in the ACM/Elsevier
pilot project proposal. The ULs have not yet responded to this recommendation.
When the University Librarians discussed SOPAG’s recommendation to implement
the Elsevier/ACM Shared Print Collection Pilot, they expressed an interest
in an exploration of advanced delivery mechanisms that could make the circulation
of an item form the print archive unnecessary. As a result of that
interest, Chair Tanno charged the Resource Sharing Committee (RSC) to undertake
a research project to identify state-of-the-art mechanisms for document delivery.
RSC has indicated that it will involve the Interlibrary Loan Advisory Group
(IAG) in that effort. The target deadline for the report from RSC is February
14, 2004.
The Preservation Advisory Group (PAG) had submitted a document to the Collection
Development Committee identifying preservation issues to be addressed in
the planning of UCL shared collections repositories.
ACTION: Tanno to inform Claire Bellanti, Chair, RSC of the deadline.
ACTION: Dearie to distribute to RSC a copy of the ACM/Elsevier Pilot Project Proposal.
ACTION: Tanno to distribute to SOPAG a copy of the PAG document.
3. Systemwide Library Planning
3.1 UC Libraries Website—Update (Ober)
The UC Libraries Website (http://libraries.universityofcalifornia.edu)
is now available. Ober reported that all the SOPAG materials have moved to
the site and some All Campus Groups had already switched their materials
as well. The link to Scholarly Communication has already seen some activity.
The desire to have some of the privacy documents, now accessed via the Library
Privacy Liaisons site, more visible at the UC Libraries Website was expressed.
ACTION: Tanno will contact Amy Kautzman, LPL Chair, regarding linkages from the UC Libraries Website to the privacy documents.
4. Task Force on Government Information University of California Shared Collection of Government Information Final Report (SOPAG)
SOPAG had forwarded to the ULs the charge developed by CDC for
the Steering Committee as recommended the Task Force Report and had asked
original Task Force members for recommendations for appointees to the Steering
Committee. No report has yet been received from the ULs and SOPAG received
the names submitted by the Task Force.
ACTION: SOPAG members will reflect on the membership suggested
and explore the possibility of service on the SC with those recommended.
In addition, SOPAG members will suggest additional names. A fuller discussion
will take place at the next SOPAG meeting, once the ULs have had a chance
to review the proposed charge.
4.1 Workshop (Tanno/Ober)
Discussion of how a workshop designed to present changes in the
government information landscape could serve as a way of advancing the creation
of shared collections of government information.
ACTION: Moody to develop a workshop proposal that defines the
scope and purpose of possible workshop. Discussion to be continued at next
SOPAG meeting.
5. SCAP Database Review and Recommendations
SOPAG has asked HOPS and HOTS to review the documents from the
Joint Steering Committee and provide comments by October 31, 2003. SOPAG
felt that all other perspectives were being addressed systematically through
other venues.
ACTION: SOPAG will review the feedback from HOTS and HOPS via
email to decide if any SOPAG action is necessary. Tanno will ask CDC to share
its response to JSC with SOPAG.
6.0 CDL Related Items (Ober)
Ober explored with the group the possibility of CDL Update(s)
in the spring. The issues of North/South presentations as well as the feasibility
of using Videoconferencing or Web casting were also mentioned.
ACTION: Ober to provide fuller information to SOPAG at next meeting.
Usability testing on UC eLinks with heavily used journal databases is proceeding.
UCSC and UCSF are participating. Ober shared UC eLinks statistics from the
week of October 7-13. 80,000 requests were made, about evenly split between
those for holdings information and those for full text.
6.1 CBS/Request/Desktop Delivery—Update
Ober shared a report from Mary Heath about the status of CBS
(VDX). UCLA and UCSB began on October 1st to use VDX for processing ILL requests.
On the same day, SRLF began responding to VDX requests. Training on VDX version
2.4 has begun and installation was anticipated on October 16th. CDL is in
the process of identifying an individual who can spend the next few months
working with campus ILL units as they begin to develop their VDX workflows.
Dearie indicated that RSC has not yet had a chance to discuss the current
status of VDX but that ILL staffs continue to be concerned about the additional
workload the implementation will create.
ACTION: Tanno to ask RSC to give SOPAG a report on the status of CBS, from
the campus perspective, including an exploration of the workflow issues,
and suggest next steps.
6.2 Melvyl-T and Bibliographic Services (Ober)
The ISSN index has been created so that Request can link better.
Ober provided an update on the progress in responding to SOPAG’s recommendations
regarding the Uniform Title issue. SOPAG had made two recommendations.
With regard to creating a small test database, CDL did investigate and explore
in some detail with exLibris the feasibility/possibility of creating such
a database. Because we have the Union Catalog implementation of the software,
it is not possible. Because there is a possibility that this feature will
be part of the next release 16.x, CDL has asked exLibris for a definitive
response as to what the next release will include. If the capability (called
“tiered browsing”) will be there, CDL will analyze what kind of testing is
necessary and what elements would be needed. If the “tiered browsing” capability
isn’t in the next release, what amount of effort and what kind of delay would
be necessary in order to have the capability.
ACTION: Ober expects to hear by mid-November and should be able to report back to SOPAG at its next meeting.
SOPAG has developed, in consultation with CDL a draft of Recommendations
on Prioritizing Bibliographic Service Developments and Enhancements”
ACTION: Tanno to distribute document to ULs for discussion at the Joint ULs/SOPAG meeting in November.
7. All Campus Groups—Update
7.1 CDC (Tanji)
Mirsky is the new SOPAG liaison
7.2 HOPS (Moody)
HOPS received the progress report from the Digital Reference Common Interest Group and shared it with SOPAG.
7.3 HOTS (Miller)
No report
7.4 LPL (Kochi)
No action items.
7.5 LTAG (Hurley)
Terry is now the SOPAG liaison to LTAG. The Content Management
Systems report needs some context, and then should be posted on the LTAG
web site.
ACTION: Tanno to ask Terry Toy to add an introduction to the report,
to include SOPAG’s request and Toy’s questions to LTAG.
7.6 RSC (Dearie)
No action items.
8. Digital Visual Resources Task Force—Next Steps (Ober)
The Task Force’s report is now ready for broader discussions.
Ober distributed a set of questions that could serve as a framework for the
discussions.
ACTION: Tanno to forward report and questions to LAUC and ACG’s for comment and feedback.
9. Electronic Theses, Dissertations and ProQuest
There will be a meeting in Oakland on November 4th between ProQuest
and staff from the UC Graduate Deans’ offices. The Library folks who will
be in attendance are Gail Persily (SF), Suzanne Samuel (CDL) and Bernie Hurley
(B)
Next meeting: November, LAX
SOPAG will meet from 12:00 noon-5:00PM on November 20, 2003
Joint Meeting with ULs on November 21, 2003.
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