SOPAG Meeting, 6/19/98, Decision Minutes

Present: Mirsky (Chair), Brantley, Clark, French, Heath, Hurley (Recorder), Johns, Ritch, Schottlaender, Tanno

1. Patron Initiated Requesting (PIR)

OPAG has agreed on the following recommendations for the first phase of the UC PIR program.  The first phase of PIR should be:

a) Web-based and include UC faculty and graduate students (undergraduates will be included in a later phase);
b) include "returnable print" items (e.g., books, scores, etc. normally lent);
c) not require an eligible user to register for the service;
d) not have any limits on number of times a user can request materials in a given time period (this may be reconsidered in future phases, based on workload);
e) include all nine campuses; and
f) should require that a request for an item owned by that user's home campus be routed through the normal ILL procedure.

OPAG recommends that:

a) UC adopt central cataloging of CDL acquired resources for Tiers 1 and 2 materials;
b) CDL and the campuses should share in the reimbursement of the central site; and
c) a task force be created to review models for cost sharing and work plans that address patron usability issues, as well as financial models. An existing task force, comprised of Clark, Heath, P. French, and Farley, will begin this process, with a second small group to be appointed later.

Beverlee will draft a charge for the this committee.  SOPAG discussed recommendations for nominations and will send the slate to Richard Lucier.

a) SOPAG (previously OPAG) recommends it keep this name - Systemwide Operations, Planning and Advisory Group.  Current members will continue, but terms need to be staggered.
b) Staff Support for SOPAG
SOPAG will arrange for our own support from the appropriate campus or the CDL, depending on the issues involved.  SOPAG will ask the ULs to be supportive in granting time, as needed.
c) The ULs have charged SOPAG to study and recommend models for cost sharing of TRICOR charges.  SOPAG discussed this issue and will name a task force to address the charge once the ULs forward the issue to it.

SOPAG has decided it needs to reconstitute EGIIG, possibly as a broader group to consider both print and digital issues for Government Documents

a)  CDC is in the process of being reconstituted by SOPAG.  Phyllis will contact the LAUC President for a nomination slate.
b)  The other existing all campus advisory committees will be asked to send their charges to SOPAG to be reviewed, as part of their reconstitution process.
c)  Phyllis will clarify with the ULs as to who appoints the chairs for the all campus committees.
d)  SOPAG will retain the authority to appoint cross-functional committees (e.g., with members from different all campus committees).