SOPAG Meeting, 9/23/98, Action Minutes

Present: French, Heath, Hurley, Kennedy (LAUC), Mirsky (Chair), Ritch, Schottlaender (Recorder), Tanno, Wilson
Guest:  Farley

A1.     <PIR Update>

Campuses should send the names of their respective PIR Update Session attendees directly to Tammie Dearie.  There is no limit on the number of attendees.

French distributed copies of the final "PIR FVC" (already distributed to the ULs).

Lucier is willing to use "Resourece Sharing" funds to pay for Tricor if the ULs decide that makes sense-->Hurley/Mirsky/Tanno are drafting a report in re: Tricor costs, in which they recommend, in fact, that CDL Resource Sharing" funds be used to subvent those costs.

SOPAG members should check with appropriate staff on their campuses to ascertain whether ILL staff plan to review all borrowing requests in the OCLC review file and, if so, for how long.

SOPAG members should encourgae appropriate staff on their campuses to subscribe to CDL-Info.

A2.     <CDL Services Working Group>

SOPAG endorsed the need for such a group, suggestedpossible names to Farley, and encouraged her to consult Clark and John (UCI & UCSB, respectively).

UCB, UCD, and UCSC have the most objections, related to the fact that artifical peak load limits are imposed on the full database.

AGREED: remove the peak load limitations on the full database as a first step, then consider discontinuing Ten if performance of the full database remains within the response-time standard.

Issues associated with discontinuing Ten:

Does it result in significant FTE savings for CDL Technologies?
Peak load concerns in re: full database

SOPAG's agreed-upon action will test the 2nd concern above-->will try to lift peak load limits Fall 98; if unable to, then Winter 98.

Schottlaender will provide SOPAG with copies of rosters and charges for OAC Advisory Working Group and OAC Metadata Standards Working Group.

AGREED: Farley will develop possible charge and share it with HOPS and SOPAG, then we'll decide it the group is necessary and, if so, to whom it ought to report.

Issues raised by the the Subcommittee in Mirsky's Sept 14 email were tabled for discussion at SOPAG's next meeting at the end of October.  SOPAG members are to review that email with appropriate staff on their campuses prior to that meeting. Wilson is the Subcommittee's current chair; UCB's Charlotte Ruben assumes the Chair on Oct. 1.

Wilson will provide SOPAG with copies of the Subcommittee's roster and charge, also for review at our next meeting

After French's meeting with GILS (on 9.25), SOPAG will consider whether to discharge EGIIG and will begin developing a strategy for incorporating government information into the CDL.

SOPAG modified bullet 2 to read: ".....activities related to CDL, including the MELVYL catalog."  Otherwise, the charge was endorsed as submitted.

Clark & Heath are drafting a charge to a new group which is to expand the TFER Report to develop general guidelines for use by the CDL's central cataloging agency and by local cataloging agencies-->the new group will comprise some members of TFER + new members, including monograph catalogers-->the charge and recommended membership are to be circulated to SOPAG for review/comment-->timeline for group completing its work: 3-4 months.

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