See also http://libraries.universityofcalifornia.edu/sopag/

Present: ULs: Butter (SF), Dyson (SC), French (CDL), Howard (D), Leonard  (B), Miller (M-recorder), Munoff (I), Pritchard (SB), Schottlaender (SD), Thompson (R), Werner (LA) SOPAG:  Bunting (LA), Dearie (LAUC - recorder),
Hurley (B), Howard (D), Johns (SB), Kochi (SF), Lessick (I), McGirr (SC), Miller (M), Mirsky (SD), Ober (CDL), Tanno (R)

1. CDL Items

a. CDL Report  - French
SFX testing is underway.  The Medline transition will be in December with  CDL Medline being discontinued on December 21, 2001.

The prototype for the catalog transition is slightly delayed; there is a  holdings presentation issue for data from non-UC contributors. External  input will not be included in the prototype catalogs.

Clint Howard is assisting in the Elsevier negotiation.  French reported on  the specifics of the proposal. There was consensus that the Elsevier  proposal is acceptable.

ACTION:  French will get models and CDL contribution figures to CDC &  Acquisitions contacts next week.

b. Funding Strategies for CDL Collections - French, Munoff
Document: Shared  Digital Collections - The Role of Co-investment SLASIAC 28 March 2000
Issue: We need to incorporate planning for shared digital resources with  planning for shared paper resources.  CDL collection decisions will  continue to be based on a collaborative and integrative approach. Collections are the focus (not CDL).  The issue is complex and requires  careful attention to thorough and effective communication at all levels.

c. UC Libraries Role in the Digital Library Federation - Ober
Document: DLF  Initiatives and the UC Library Community, John Ober, 19 Sep 01
The  overarching questions are: How can the UC community leverage the CDL's  membership in the DLF to the University's best possible advantage? How can  UC derive benefits from and contribute to the DLF's agenda (and agenda  setting)? There will be more effort to ensure passive communication  regarding DLF, e.g., the redistribution of DLF information with highlighted  issues.  There will be more effort to facilitate active sharing of UC digital initiatives, especially nationally at DLF.

ACTION:  The ULs referred the issue to SOPAG for future implementation of  the decision.

a. Digital Preservation Advisory Committee (SOPAG Item) - Hurley
Document: Preserving Digital Materials: Final Report of the Digital Preservation and Archive Committee, submitted to SOPAG, 18 Oct 01
The Report recommends a centralized UC library preservation repository service.  There may be an implicit relationship with the proposal from the Electronic Records Management Task Force and a possible opportunity for funding.  The DPAC report will be discussed by SOPAG.  Attention will be given to possible links to the Preservation Advisory Group Report.

b. Preservation Advisory Group Report (SOPAG Item)
Proposals: The Group's recommendations re digitization on the fly and deacidification were note widely supported. There was support for possible workshops but via other funding than preservation funds. SOPAG asked the ULs for consensus on funding.  The ULs were agreeable to review other funding models and seek proposals and ways to use the money.

c. Use of Preservation Funds
The ULs have not given a directive regarding the use of 2001-02 Systemwide preservation funds that, to date, have been distributed to each campus. However, they are receptive to a proposal that would have positive collaborative impact.  SOPAG will discuss options based on this receptiveness to change but with allowance for the impact on current operations that might be affected, e.g., preservation microfilming.  The tentative decision is to hold the current funds for allocation to SOPAG proposals with the intent to stop distribution of central preservation funds for local campus use.  This decision is subject to confirmation by the ULs that each campus can manage without the shared funds in the coming year.  SOPAG will confirm the situation by 30 November.

d. CMI Report - Schottlaender
Johns has distributed a detailed report via email.  Phase I is complete: 300 titles in over 50 disciplines have been
selected, experimental libraries have moved titles off the shelves and control libraries have marked titles.  The next step is to gather usage data on the following: use of volumes on shelves, use of volumes in storage, and use of data by publisher.  An instrument is being designed to survey those users who select to request physical volume instead of analog content.

a. eScholarship Update
Document: eScholarship Update Candee 26 Oct 01
Candee provided an update on escholarship, including the recently announced CDL partnership with bepress.com, a commercial venture started and run by UC faculty.  Bepress software is designed to facilitate authoring, refereeing, and journal production processes.   CDL co-development will shape it to encompass a longer continuum of scholarly communication, beginning at the "eprint" or working paper level.  These tools may facilitate the launching of repositories in the social sciences.

The discussion focused on the question of "how do we create scalable models for scholar-led communication and publishing?"  The international and area studies community, working under the auspices of eScholarship, is preparing a Mellon Foundation proposal for a 3-year experiment to create a new business model.  Sometime next year Candee will organize campus faculty visits.  ULs and SOPAG expressed support and interest in appointing campus liaisons for the eScholarship program.

a. Workshop Planning
The copyright workshop is underway.  The metadata proposal calls for a February workshop.  The preservation group's workshop proposal will be submitted to SOPAG.  A proposal is expected for a circulation best practices workshop.  Usability workshops sponsored by CDL will be held next week.  CDL workshops on self directed learning and information literacy are slated for January and February.

b. Joint Meeting
SOPAG will meet with the heads of the All Campus groups on 7 December to discuss goals and reports.  The purpose is to focus the future actions of the All Campus groups.

a. Planning for access to archival copies of licensed digital content
Initial discussion: Document: Planning for Access to Licensed Digital Content
This was an initial discussion and will be ongoing regarding archiving and perpetual use of licensed resources.  Both CDL and SOPAG will continue to pursue this issue focusing on the issues of perpetual rights, archive/depository method (DPAC report), and access and priorities on what to archive.

b. Electronic Records Management Report Document: Proposal for Electronic
Records Management Task Force, B. Westbrook and B. Zornado
SOPAG endorses the concept and seeks advice on the process to ensure the creation of the proposed task force.  The ULs also endorsed the proposal and charged French (in the context of Library Planning) to informally seek guidance from Zelmanowitz and Campbell regarding how to proceed.

c. Discussion of items from UL Meeting, 26 Oct 01
Topics from the UL meeting were briefly reviewed including discussion with LAUC President Murphy, budget discussions, discussion of resource sharing priorities, the UL long-range agenda and the Collection Management Planning Group.