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SOPAG: NGTS Implementation Initiative Framework
April 21, 2011
The Council of University Librarians (CoUL) has designated SOPAG as the group responsible for managing the overall
NGTS transformative processes and ensuring that progress is made on a timely basis.
SOPAG has developed an organizational structure based on the CoUL Strategic Priorities 2011-2014, CoUL priorities
for implementing the NGTS Phase 2 Recommendations, and 21st Century Collections documents and has identified the
following concepts as central to the NGTS implementation:
- Transformation is an evolving, phased process, with occasional big leaps
- Cost savings and cost avoidance are strategic
- The current focus is on implementation and action vs. more study
- Quick wins early and often are essential
- Continuous vetting happens throughout the process and at all levels (upward, lateral, etc.) to keep all informed and to minimize "surprises"
- Communication plans provide timely and consistent messaging
- Draw members from existing ACGs and other groups, and leverage local experts for system-wide benefit
- Continuously assess, revise, and adjust the NGTS implementation framework
SOPAG, in consultation with ACGs, is in the process of refining the organizational elements, identifying roles for each
SOPAG member and working on charges and membership for various groups within the structure.
SOPAG
- Identifies the NGTS Management Team (NGTS MT)
- Identifies the Power of Three (POT) groups
- Prioritizes the work of POT groups in consultation with the NGTS MT
- Establishes both overall timelines and timelines for initiating and sequencing individual POT activities
- SOPAG is assigned F1 andF2 (i.e. funding models) since more strategic thinking is needed before ACGs or POTs become deeply involved
- E1,E2 and E3 (i.e. Cloud-based systemwide ILS, ERMS, and Database of Record) are on SOPAG's Future Discussion agenda
NGTS Management Team
- Coordinates the implementation processes associated with the medium- and high-priority recommendations selected by CoUL
- Includes 2-3 SOPAG members; past-Chair, NGTS Steering Committee; Project Manager; Communications Manager
- Prepares charges for the POT groups
- Sets the calendar for projects and activities
- Coordinates communications, including development of a communication plan
- Provides overall project management for NGTS implementation
Power of Three Groups
- Responsible for implementation of a specific grouping of medium- and high- priority recommendations (from CoUL NGTS Phase 2 Recommendations)
- Includes at least one SOPAG member as a POT sponsor along with two other members drawn from the appropriate ACG(s) or existing task forces or an individual with specifically needed expertise
- Each POT's SOPAG sponsor's job duties include:
- Communicating to SOPAG
- Serving as liaison to ACGs
- Organizing and coordinating (with appropriate ACG) appointments to each POT's lightning bolt teams
- Ensuring all work is proceeding on time and on budget
| Power of Three (POT) | Recommendations* | Members From: |
|---|
| POT 1 | NM3: Systematically digitize high use, high priority collections for access
NM4: Implement coordinated systemwide solution for digital asset management
NM5: Leverage UC3 micro-services across the UC Libraries | DLSTF2,CDL |
| Pot 2 | E5: Implement HOTS Systemwide Shelf-Ready recommendations
E6: Implement a "good enough" record standard for all of UC |
HOTS |
| POT 3 | NM1: Implement MPLP principles for processing archival and manuscript collections
NM2: Streamlined processing with systemwide adoption of Archivists Toolkit | CDC, HOSC |
| POT 4 | F4a: Deposit account system for co-investments
F5: Secure website for real-time recharge and invoice data |
CDL, HOTS/ACIG |
| POT 5 | E8: Expand and adjust the Shared Cataloging Program | SCP, HOTS |
| POT 6 | E7: Define and implement UC-wide Collection Services Centers
E12: System-wide Model for Collection Services Staffing and Expertise | SCP, HOTS |
| POT 7 | E4: Systemwide and multi-campus Collection Development Activities | CDC |
*Recommendations are numbered based on the CoUL NGTS Phase 2 Recommendations
Lightning Bolt Teams
- Created for specific, well-defined tasks, based on information or action needed from the POT
- Anticipated to be short-term or quick turn around
- Composed of appropriate individuals, taking into account UC location/geography (north, south); campus size; decision authority; and expertise
- Limited number of members, actual size and composition determined by the scope of the task
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