Privacy Legislation and Policy

Federal Statutes

• Federal Family Educational Rights and Privacy Act of 1974, dated July 17, 1976 (20 U.S.C. Section 1232g) (This Federal law pertains to student records.)
  http://www4.law.cornell.edu/uscode/20/1232g.html

• Federal Privacy Act of 1974 - Public Law 93-579 (5 U.S.C. 552a)
  http://www4.law.cornell.edu/uscode/5/552a.html

• Americans with Disabilities Act
  http://www.usdoj.gov/crt/ada/adahom1.htm

• Electronic Communication Privacy Act
  http://www4.law.cornell.edu/uscode/18/ch119.html
  http://www.cpsr.org/cpsr/privacy/communications/wiretap/electronic_commun_privacy_act.txt

• Privacy Act of 1974
  http://www.usdoj.gov/04foia/privstat.htm

• Copyright Act of 1974
  http://www.loc.gov/copyright/fedreg/64fr54361.html

• Digital Milliennium Copyright Act
  http://www.eff.org/ip/DMCA/hr2281_dmca_law_19981020_pl105-304.html

State of California Statutes

• State of California Constitution Article 1
  http://www.leginfo.ca.gov/.const/.article_1

• State of California Government Code, Section 6254 (j) (This State law pertains to the confidentiality of library circulation records)
  http://caselaw.lp.findlaw.com/cacodes/gov/6250-6270.html

• State of California Government Code, Section 6267 (This State law pertains to the confidentiality of library registration and circulation records)
  http://caselaw.lp.findlaw.com/cacodes/gov/6250-6270.html
• State of California Government Code, Section 11015.5 (This State law pertains to the confidentiality of electronically collected personal information)
  http://caselaw.lp.findlaw.com/cacodes/gov/11000-11019.9.html
• State of California Information Practices Act of 1977 (Civil Code Section 1798 et seq.)
  http://www.leginfo.ca.gov/cgi-bin/waisgate?WAISdocID=717345478+0+0+0&WAISaction=retrieve
• The California Information Practices Act of 1977 established certain requirements for the collection, maintenance, and dissemination of any information that identifies or describes an individual.
  http://caselaw.lp.findlaw.com/cacodes/civ/1798-1798.1.html
• State of California Public Records Act (Gov. Code Section 6250 et seq.)
  http://www.thefirstamendment.org/pratxt.html

The California Public Records Act declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in the State, that public records are open to inspection at all times during regular office hours, and are subject to inspection and copying by every person except as provided in the Act.

6254 (j) 8. Library circulation records kept for the purpose of identifying the borrower of items available in libraries, and library and museum materials made or acquired and presented solely for reference or exhibition purposes. This exemption does not apply to records of fines imposed on the borrowers.

University Policies

• The University of California Electronic Communications Policy
  http://www.ucop.edu/ucophome/policies/ec/
• The University of California Electronic Mail Policy (superseded by the Electronic Communications Policy above) and Implementing Guidelines (effective until the Electronic Communications Policy Implementing Guidelines are issued)
  http://www.ucop.edu/ucophome/policies/email/email.html
• UC Electronic Mail Implementing Guidelines
  http://www.ucop.edu/ucophome/policies/email/implement.html

UC Business and Finance Bulletins

• UC Business and Finance Bulletin RMP-8, "Legal Requirements on Privacy of and Access to Information Education Rights and Code, Public Records Act" dated July 1, 1992.
  http://www.ucop.edu/ucophome/policies/bfb/rmp8a.html
• UC Business and Finance Bulletin RMP-7, "Privacy of and Access to Information Responsibilities," dated November 1, 1985.
  http://www.ucop.edu/ucophome/policies/bfb/rmp7a.html
• UC Business and Finance Bulletin RMP-2, Records Disposition Program and Procedures
  http://www.ucop.edu/ucophome/policies/bfb/rmp2a.html

UC Records Retention Schedules

• Fiscal
  http://www.abs.uci.edu/depts/mailrec/uci-ppm/procs/700/iii.html#III-D
• Library
  http://www.abs.uci.edu/depts/mailrec/uci-ppm/procs/700/viii.html#VIII-1
• Student Records
  http://www.abs.uci.edu/depts/mailrec/uci-ppm/procs/700/vii.html#VII-1

UC Business and Finance Bulletins -- IS Series - Information Systems

• IS-3 Electronic Information Security
  http://www.ucop.edu/ucophome/policies/bfb/bfbis.html
• IS-10 System Development Standards
  http://www.ucop.edu/ucophome/policies/bfb/bfbis.html

Policies Applying to Campus Activities, Organizations, and Students

• Part B, Section 10.00, "University of California Policies Applying to the Disclosure of Information from Student Records," dated October 31, 1983.
  http://www.ucop.edu/ucophome/uwnews/aospol/toc130.html

University of California Academic Personnel Manual

• Policy 158, Academic Personnel Records/Rights of Academic Appointees, Including Rights Regarding Records, dated July 5, 1984.
  http://www.ucop.edu/acadadv/acadpers/apm/s1-158.html
• Policy 160, Academic Personnel Records/Maintenance of, Access to, and Opportunity to Request Amendment of, dated December 1, 1986.
  http://www.ucop.edu/acadadv/acadpers/apm/s1-160.html

University of California Administrative and Professional Staff Program Personnel Policies

• Policy 160, Privacy of and Access to Records, dated December 1, 1990. University of California Executive Program Personnel Policies:
  http://www.ucop.edu/acadadv/acadpers/apm/s1-160.html

University of California Senior Management Personnel Policies

• Policy 80. Staff Personnel Records, dated January 1, 2001.
  http://www.ucop.edu/humres/policies/spp80.html

University of California Staff Personnel Manual

• Policy 80. Staff Personnel Records, dated January 1, 2001.
  http://www.ucop.edu/humres/policies/spp80.html