Announcing Journal Archiving Campaigns (JACS) to the RLFs - a new service


Users Council (for distribution) via Jayne Dickson
CoUL (for distribution) via Lorelei Tanjii
UCLAS (for distribution) via Rosalie Lack
AULs Collections
Chairs of Bibliographer Groups (for distribution)
RLF deposit contacts (for distribution) via Colleen Carlton and Erik Mitchell

Emily Stambaugh (on behalf of UC Shared Print Strategy and Operations Teams)

Dear UC Colleagues,

The UC Shared Print Strategy and Operations Teams are pleased to announce a new service: Journal Archiving Campaigns to the RLFs (JACS).

Journal archiving campaigns provide a coordinated approach to selecting, depositing, consolidating and preserving print journal backfiles at the RLFS. The service consists of annual, coordinated deposits of all campus holdings for a defined list of journals to the RLFs. For each title on the selected list, a single, shared print archive is disclosed in OCLC and stored for long term preservation and access. The JACS also include a deduplication component; RLF staff will take care of removing duplicates and processing discards.

The JACS are designed to advance UC's goals to preserve the scholarly record, accelerate the development of shared print archives of journal backfiles, integrate UC's shared print collections with broader regional and national shared collections, and create substantial opportunities to reallocate library space.

Benefits of this service include preservation of archived journals in environmentally controlled conditions, , consolidated holdings at one location, systemwide discovery and equitable access to all UC users from the RLFs, informed selection through systemwide collections analysis and bibliographer-led selection, and a simpler approach for campuses that volunteer to make deposits. Shipping to the RLFs is also made easier through a dedicated courier; JACS shipments are paid for by CDL.

Campuses participate in the service voluntarily. Several campuses have already participated in this type of activity through the JSTOR project. So, the JACs build off of an already successful existing model and simply extend it to both RLFs, all campuses (that wish to join), and for a broader title list.

The first annual journal archiving campaign will run July 2015 to June 2016 and will consist of approximately 500 titles (250 titles for each RLF). It will include WEST, JSTOR and additional titles selected by UC's bibliographers on the Shared Print Strategy Team and in consultation with UC bibliographer groups. Bibliographers will be supported by the PAPR collections analysis system for journals, which provides a systemwide view of UC's print journal holdings and overlap. In the second year, a process for title nominations will be put in place so that bibliographers can also recommend titles for archiving.

Please visit the Journal Archiving Campaigns website, to learn more.

We also invite you to join a webinar to learn more about the Journal Archiving Campaigns, the benefits to your library and how your campus can participate. The Strategy Team will host 3 webinars in the upcoming weeks. Each webinar will include the same information. Please RSVP to join a webinar that best fits your schedule by completing this poll. There will be ample Q&A time; we'd like to get your feedback. Please join us:

* Thursday, March 19, 3-4 pm (, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

* Monday, March 23, 3-4 pm (, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

* Tuesday, March 31, 9-10 am (, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

The shared print teams are actively working on additional operation details for the JACS. We will send out more information in the upcoming months. Some activities currently under development include a shipping contract, collections analysis, a disclosure policy, a volume-level validation standard and an access policy for the resulting archives. Closer to launch, a planning advisory message will go to campus AULS for Collections with a more formal request for campus intention to participate.

In the meantime, please join us on a webinar. And visit the website for additional information as it is posted. Note:the more detailed original service proposal to SAG3 and CoUL is also posted on the website.

We look forward to serving your collection management needs!


Emily Stambaugh on behalf of

UC Shared Print Strategy and Operations Teams

Shared Print Strategy Team
Colleen Carlton (SRLF)
Jim Dooley (UCM)
Ann Frenkel (UCR)
Catherine Friedman (UCSD, SAG2 liaison)
Martha Hruska (UCSD, SAG3 liaison)
Becky Imamoto (UCI)
Erik Mitchell (NRLF)
Brian Quigley (UCB)
John Renaud (UCI)
John Riemer (UCLA)
Brian Schottlaender (UCSD)
Roger Smith (UCSD)
Emily Stambaugh (CDL, Chair)
Danielle Watters Westbrook (CDL)
Joseph Yue (UCLA)

Shared Print Operations Team
Colleen Carlton (SRLF)
John Doing (SRLF)
Erik Mitchell (NRLF, Chair)
Lisa Rowlison de Ortiz (UCB)
Charlotte Rubens (NRLF)
Victoria Sours (NRLF)
Emily Stambaugh (CDL)
Tin Tran (SRLF)
Danielle Watters Westbrook (CDL)

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Last updated: February 22, 2016