UC Libraries Advisory Structure Report


The UC Libraries Advisory Structure (UCLAS) Coordinating Committee (CC) and Strategic Action Groups (SAGs) are pleased to be able to provide an inaugural report designed to update our colleagues throughout the UC Libraries on noteworthy activities and developments within the advisory structure.  


Detailed information about UCLAS, its Strategic Action Groups, Coordinating Committee, UC Libraries Systemwide Plans & Priorities, as well as an UCLAS organization chart can be found on the UC Libraries Advisory Structure homepage:http://libraries.universityofcalifornia.edu/about/advisory-structure

Specific questions about anything contained in the UC Libraries Advisory Structure reports can be directed to the chair of each Strategic Action Group, your campus representatives on those groups, or directly to the Coordinating Committee at CCC-L [at] UCOP [dot] edu. 


Coordinating Committee (CC)

The CC consists of members from each of the Strategic Action Groups, a representative from the Council of University Librarians (CoUL) and the California Digital Library (CDL), and a Communications Manager.  CoUL endorsed Rosalie Lack (CDL) to serve as the chair of the CC. The CC chair serves on the CoUL Steering Committee on behalf of the UC Libraries Advisory Structure.

Noteworthy activities within the CC include the following:


  • Launched Common Knowledge Group (CKG) Guidelines and a CKG registration process.
  • Coordinated input from Strategic Action Group 1: Scholarly Research & Communication on a proposal to establish a systemwide Office of Scholarly Communication (OSC) under the aegis of SLASIAC.
    • The OSC has been established. Please visit its website with more information, including Open Access resources that UC Libraries can integrate into local websites http://osc.universityofcalifornia.edu/
  • Discussed with LAUC Executive Board Members communication processes for the advisory structure and considerations to ensure that UCLAS opportunities and involvement extend to all UC librarians when appropriate. LAUC and the CC are committed to maintaining open lines of communication between the two structures.
  • Launched the Persistence Policy Revision Project Team to review shared print policies. More detail at:http://libraries.universityofcalifornia.edu/content/persistence-policy-revision-project-team-launched
  • Received a proposal to recruit for a Digital Reference Ask a Librarian Service Manager (.25 FTE) endorsed by CoUL, the Systemwide Operations and Planning Group and its Heads of Public Services, and the UC Libraries Human Resources Group.
    • Strategic Action Group 2: Access, Discovery & Infrastructure established Selection Committee (consisting of members with SAG2 and beyond), recruited applicants, and will make a candidate recommendation for the CC and CoUL consideration by November 21, 2013.


Strategic Action Groups


The UC Libraries Advisory Structure contains three Strategic Action Groups (SAGs) and a Collection Licensing Subgroup.  All of these groups have conducted face-to-face meetings upon launching in order to organize and synchronize with the systemwide services and projects identified in each of their portfolios. Cross-functionality is an inherent part of the new advisory structure and its SAGs, and the groups have begun to identify cross-functional areas and processes.


Strategic Action Group 1: Scholarly Research & Communication (SAG1)

SAG1’s portfolio includes systemwide activities pertaining to scholarly research and communication that include data curation, open access, and eResearch.  This group has reviewed a wide assortment of systemwide reports and services. SAG1 provided critical input on the Office of Scholarly Communication proposal and most recently discussed and coordinated Open Access Week events along with the implementation of the UC Open Access Policy implementation at UC Irvine, UC Los Angeles, and UC San Francisco on November 1st.


Strategic Action Group 2:  Access, Discovery & Infrastructure (SAG2)

SAG2’s portfolio includes systemwide activities pertaining to access and discovery that include digital reference, UC Libraries Digital Collections, the WEST Regional Storage Trust, and ILL management software and courier management. This group has facilitated the recruitment of a new systemwide Ask a Librarian Service Manager, mapped and prioritized systemwide activities within its portfolio, and participated in a webinar designed to familiarize SAG2 members with the UC Libraries Digital Collections and its Project Team.  


Strategic Action Group 3:  Collection Building & Management (SAG3)

SAG3’s portfolio includes systemwide activities pertaining to shared collection building and management that include the coordination of digitization projects, shared collections and cataloging, a shared ILS, and bibliographic standards for cooperative cataloging. SAG3 has begun work on a systemwide ILS investigation (with SAG2 involvement), and coordinating work processes and work flows between the UCLAS Collection Licensing Subgroup. 


Collection Licensing Subgroup (CLS)

The Collection Licensing Subgroup is charged to make decisions for the University of California Libraries in the areas of shared acquisitions and the licensing of e-resources. The CLS reports to SAG3 within the UC Libraries Advisory Structure to ensure coordination and input from SAG3.  The CLS has provided advisement on current negotiations with SAGE and Elsevier. CLS is also in the process of notifying all Tier 1, 2, and 3 publishers about UC’s new Open Access Policy. Additionally, CLS members are collecting information from selectors at each campus to decide on whether or not to do title swap exercises with select publishers this year, and it will work on an assessment of the recent Journal Evaluation Project.


For more information on the UC Libraries Advisory Structure’s Coordinating Committee and its Strategic Action Groups, including meeting schedules and minutes, please visit http://libraries.universityofcalifornia.edu/about/advisory-structure


A PDF of this report, and future UCLAS Reports, can be found online at http://libraries.universityofcalifornia.edu/cc/documents

Last updated: May 6, 2014