LATEST UPDATES

To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
CoUL (for information)
From: Coordinating Committee, UC Libraries Advisory Structure
Re: Portfolio Manager Recruitment, Collection Building & Management (SAG3)
Date: 29 October 2014

On behalf of the UC Libraries Advisory Structure the Coordinating Committee seeks applications from interested candidates for the position of Portfolio Manager on Strategic Action Group 3: Collection Building & Management (SAG3).

This position provides a unique opportunity to become involved with the advisory structure and to work with colleagues to develop strategies and implement projects and services for UC-wide shared collection building and management. A detailed description of the position's responsibilities is attached.

More information about the UC Libraries Advisory Structure's SAG3: Collection Building & Management can be found online: http://libraries.universityofcalifornia.edu/sag3

Interested candidates should obtain supervisor approval and submit a short statement of interest to the Coordinating Committee by November 14, 2014.

Please submit applications, or questions about the position, via email to ccc-l@listserv.ucop.edu

To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 16 October 2014

UC Libraries Colleagues,

We are pleased to announce the launch of the UC Libraries Advisory Structure's UCLAS Webinar Series.
UCLAS Webinars provide an opportunity to learn more about systemwide initiatives and projects where attendees can ask questions and engage with the presenters.

Mark your calendar for the first webinar! UC Libraries Systemwide Plan & Priorities

Presenters:
Lorelei Tanji, CoUL Chair and UCI University Librarian
Ginny Steel, UCLA University Librarian

When: October 30, 2-3 pm

Register now: https://cc.readytalk.com/r/b306u7qwg3rr&eom

What topics will the UCLAS Webinars cover? The first webinar on October 30th discusses and provides an overview of the University of California Libraries, Systemwide Plan & Priorities, FY 2014-2018 .
Future webinars topics will be drawn from areas of work led by the various UCLAS groups, for example Shared Print, UCLDC, Collaborative Digitization, or UC OA Policy.

Who can attend? The webinars are open to all UC librarians and library staff. They will be recorded and posted online afterwards, if you are unable to attend the live session.

How often will they be held? In this inaugural year, we will host 1-2 webinars quarterly.

How will topics be chosen? The UCLAS Coordinating Committee will collaborate with the Chairs of the UCLAS groups and the LAUC Executive Board to identify webinar topics and speakers. Suggestions can also be submitted by anyone directly to the Coordinating Committee via email at ccc-l@listserv.ucop.edu .

UCLAS Webinar Series Homepage: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-web...

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 13 October 2014

UC Libraries Colleagues,

The Council of University Librarians has hired an organization development consultant, Katherine Kott, to conduct an assessment of the UC Libraries Advisory Structure (UCLAS). In consultation with the Council of University Librarians (CoUL) and the advisory structure's Coordinating Committee, the goal of the assessment is to help determine the effectiveness of the new advisory structure now that it has been in operation for more than a year.

The assessment utilizes an anonymous, online survey instrument that has been customized for each of the following participant groups: UCLAS members, CoUL, Common Knowledge Group members, and LAUC Executive Board members in order to help determine the effectiveness of the UCLAS governance processes, communication, collaborative work tools and work groups, as well as the overall organizational structure.

Once the consultant analyzes the data, she will consult with the Coordinating Committee in order to prepare a report which will be shared widely in early December.

Questions about the assessment may be sent to me or any member of Coordinating Committee at CCC-L at ucop.edu

Thank you,

Rosalie
Chair, Coordinating Committee, UCLAS

By guest blogger, UCSF Archivist Polina Ilieva

The UCSF library is an important UC contributor to the Google Books digitization project. Through the collaboration with the California Digital Library (CDL) digitization team 1,317 volumes from the general and rare book collections were scanned and uploaded to Google Books and HathiTrust, a central repository for digital books.

“White mortarboard” yearbook, University of California Training School for Nurses (San Francisco, Calif.), junior class, 1923

The successful and on time completion of the scanning project, which ran from June 2012 through June 2013, was achieved through the efficient teamwork of several departments at the library, including Archives & Special Collections, Public Services, Collection Management and Center for Knowledge Management. Project staff were cross trained on locating books on the shelves and checking their condition and ability to withstand the scanning, packing, checking-in on arrival and re-shelving. Our catalogers were instrumental in ensuring the creation of detailed metadata for each volume that allows users to easily locate them through searches of HathiTrust and Google Books.

As part of this project, we also digitized the university publications (yearbooks, announcements, departmental newsletters). These materials are among the most heavily used in archives and requested not only by university departments, but also by people doing genealogical research and alumni. As a result, 460 of these volumes are now full-text accessible on Google Books and HathiTrust sites.

Chaff ’98, v.2, yearbook of the College of Dentistry, University of California. College of Dentistry baseball team, 1897-98

With hundreds of volumes digitized proper organization assures quick and efficient discoverability of these treasures by diverse users. With the help of HathiTrust colleagues at CDL and the University of Michigan, we set up two collections:

• University of California, San Francisco collection

This collection contains books, pamphlets, UCSF University Publications, and yearbooks dating back from 16th century through 2000s held at the University of California, San Francisco Library and Special Collections.

• UCSF University publications

This collection contains materials published by UCSF schools, programs, and research institutes (course catalogs, announcements, student publications, annual reports, newsletters, etc.) as well as yearbooks dating back from 1864 held at the UCSF Archives. Among them is “The Introductory address delivered by Professor H. H.Toland at the Toland Medical College, San Francisco on Monday, October 24, 1864.”

CDL developed a search box feature that the UCSF team implemented. The UCSF Archives home page now includes a search box for all UCSF items housed in HathiTrust:

“Blue and Gold Apothecary,” California College of Pharmacy, University of California, yearbook. California College of Pharmacy, Class of 1934

The HathiTrust technology allows users not only to search UCSF collections, but also search within the text of a selected publication or book, download the whole book or a particular page, sharing a PURL (persistent URL) for the book and page. Since UCSF is a HathiTrust partner institution, UCSF staff, faculty and students can login and create a personalized collection with a selection of books from UCSF collections and collections of numerous other participating institutions (the number of volumes within HathiTrust continues to grow and now exceeds 11.6 million volumes).

Medi-Cal, 1967 yearbook of the San Francisco Medical Center, University of California

The UCSF Library staff has been working on integrating links to digital versions into library’s catalog and now records for all these books include a link to the corresponding HathiTrust page where users can view and search full-text of a selected volume. To demonstrate that feature we selected a book by Charles Reinhardt, M. D. that was published in 1910 in London. This treatise, title “120 Years of Life: The Book of the Sour Milk Treatment” explains the benefits of the “sour-milk” or “ Youghourti” and gives instructions how to make it at home. In conclusion the author summarizes:

The completion of this project serendipitously coincided with the year when UC San Francisco celebrates the 150-year anniversary since its founding, beginning as a medical college in 1864. From the Gold Rush, to the birth of biotech and the ongoing renaissance at Mission Bay, UCSF and the city have grown and prospered together. Today, UCSF’s reach extends across the San Francisco Bay and around the world as it leads revolutions in health. These recently digitized historical volumes will be used by the Archives & Special Collections exhibit team and many departments at UCSF in preparation for the sesquicentennial events.

UCSF Library Google Books Team. Front row: Andy Panado, Polina Ilieva, Bea Mallek, Karen Butter. Back row: Eric Peterson, Art Townsend, Alberto Luna, Tyrone McCloskey, Don Ciccone, Bazil Menezes, David Campbell, Anneliese Taylor. Not pictured: Margaret Hughes, Julia Kochi, Bertha Hall, Lucy Friedland, Mark Zanandrea, David MacFarland, Alan Daniel, Jubeda Azam, Deborah Freeze, Susan Boone and Kirk Hudson.

The Google Books partnership continues to benefit our UC community, as well as researchers and readers throughout the world. Across UC, the Libraries have digitized over 3.7 million volumes. Over 631,000 of those volumes are in the public domain and available to all via Google Books, the Internet Archive, and the HathiTrust Digital Library.  CDL provides project planning, coordination, and technical leadership for the UC Libraries’ participation. More information can be found on the UC Mass Digitization FAQ and the Where to Find Our Books page, on the CDL web site.

If you have any questions or need additional information please contact Polina Ilieva, Head of Archives and Special Collections at UCSF Library: polina.ilieva@ucsf.edu.