LATEST UPDATES

UC Libraries Advisory Structure Report September-October

Description: 

To: UC Libraries Advisory Structure (via Marlo Young for information)

Users Council (via Jayne Dickson for information & distribution)

CoUL (for information)

LAUC (via Matt Conner for information & distribution)

From: Coordinating Committee, UC Libraries Advisory Structure
Date: 3 December 2014

UC Libraries Colleagues,

A detailed report of the UC Libraries Advisory Structure (UCLAS) activities is now available for the period of September and October 2014: http://libraries.universityofcalifornia.edu/groups/files/cc/docs/UCLAS_R...(1).pdf

Additional details pertaining to the activities of the Council of University Librarians, and the advisory structure's Coordinating Committee, Strategic Action Groups and Collection Licensing Subgroup can be found in minutes regularly posted online: http://libraries.universityofcalifornia.edu/about/advisory-structure

Questions about advisory structure activities can be directed to campus and LAUC representatives on the Strategic Action Groups or directly to the Coordinating Committee at CCC-L@ucop.edu

Last updated: December 3, 2014

UC Libraries Advisory Structure Launches Blog

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
CC: Council of University Librarians
From: Coordinating Committee, UC Libraries Advisory Structure
Date: 21 November 2014

Colleagues,

In the spirit of enhancing communications, the Coordinating Committee is pleased to announce the launch and pilot of a new UC Libraries Advisory Structure blog: http://uclasblog1.wordpress.com/

The purpose of the blog is to serve as a web-based communication vehicle for systemwide advisory structure activity that is timely, organized by searchable categories and keywords, complements the use of email and supports multimedia communications. Our hope is that the blog encourages enhanced transparency, communication, information sharing and engagement, while organically preserving a historical record of UCLAS activity.

Content in the blog will include advisory structure communications and news items, Strategic Action Group portfolio and member profiles, project-specific updates and profiles, summaries of and links to reports, and more. The blog's comments feature is enabled for those interested in asking questions or adding additional commentary.

Bookmark, sign up for RSS feeds, or receive automatic email updates from the blog. The blog can also be accessed from the UC Libraries homepage under the Advisory Structure box in the bottom center of the homepage at http://libraries.universityofcalifornia.edu/

Last updated: November 21, 2014

UC Bibliographer/Collection Librarian Groups

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
From: Diane Bisom, Chair, Strategic Action Group 3: Collection Building & Management (SAG 3)
Date: 17 November 2014

UC Libraries Colleagues,

In August the UC Libraries Advisory Structure's Strategic Action Group 3: Collection Building & Management (SAG 3) shared a "concept proposal" for a new vision of the UC bibliographer groups, requesting comments during September 2014. We received 19 responses from individuals, as well as groups that include Bibliographer Groups, divisional LAUC groups, and CDL.

Many responses acknowledged that the description of the current campus environments and evolution of responsibilities of UC librarians is accurate. There was support for improving elements of the current system, though equal concern that the proposed changes might dismantle relationships and processes that are perceived to be working well at least for some groups. Questions were raised about roles and reporting lines, scope of activities and authority, organizational alignments, size and nature of the groups, leadership responsibilities and prospects, and communication effectiveness. The points raised by respondents resonated with SAG 3, leading us to a major revision of the proposed next steps.

In place of the organizational plans suggested in the 'concept proposal,' over the next several months SAG 3 will:

1. Update the Guidelines for UC Bibliographer Groups, outlining expectations for roles, responsibilities, activities, and participation to ensure they remain vital and effective.
2. Work with current UC Bibliographer Groups to self-identify appropriate groupings such as mergers, separation, dissolutions or creations aligned with the academic needs and staffing across the UC Libraries.
3. Recommend support from CoUL to provide a common suite of resources and tools for use by all UC Bibliographer Group members as a building block to encouraging deeper collaboration between campuses (e.g. central hosting of wikis, web sites, rosters, listservs; collaboration tools for calls, collaborative documents and project sites).
4. Develop a toolkit to aid UC Bibliographer Groups' function and communication with other UC collection-related groups.
5. Encourage continued clarification and communication about the roles, responsibilities, and activities of UC collection-related groups to determine where modifications and new approaches are beneficial.

Thank you for your dedication to the UC Libraries and the feedback that helped determine what we believe are positive next steps. Further information will be provided by SAG 3 as progress is made.

Please let me know if you have any questions.

Thank you,
Diane
Chair, SAG 3

Last updated: November 19, 2014

Update on CDL/UC Libraries participation in DPLA

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To: Users Council (for distribution and information)

UC Libraries Advisory Structure (for distribution and information) via Marlo Young

LAUC (for distribution and information) via Nick Robinson

CoUL (for information)

From: Adrian Turner (adrian.turner@ucop.edu) for the CDL, Access & Publishing Group, Digital Special Collections team

RE: Update on CDL/UC Libraries participation in DPLA

Last updated: November 6, 2014

Call for Members: Digital Humanities CKG, Digitization CKG

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
From: Coordinating Committee, UC Libraries Advisory Structure
Date: 31 October 2014

This memo serves as call for members interested in two newly established Common Knowledge Groups (CKGs), the Digital Humanities CKG and the Digitization CKG.

Digital Humanities CKG membership is open to all levels of staff interested in and responsible for scholarly work that combines the methodologies and concerns of the humanities with those of computing (e.g. data mining, data visualization, GIS, statistics, text mining, digital publishing).

Digitization CKG membership is open to all levels of staff interested in and responsible for technologies, equipment, workflows and digitization standards for materials of all formats held by the UC Libraries.

To participate in the Digital Humanities CKG, please contact its chair, Barbara Hui, CDL, Barbara.Hui@ucop.edu

To participate in the Digitization CKG, please contact its chair, Susan Chesley Perry, UCSC, chesley@ucsc.edu

Both Common Knowledge Group Charters containing more detail, and general information about CKGs, is available online: http://libraries.universityofcalifornia.edu/ckg

As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG. Please obtain your supervisor's approval prior to participation.

Last updated: October 31, 2014

SAG3 Portfolio Manager Recruitment

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
CoUL (for information)
From: Coordinating Committee, UC Libraries Advisory Structure
Re: Portfolio Manager Recruitment, Collection Building & Management (SAG3)
Date: 29 October 2014

On behalf of the UC Libraries Advisory Structure the Coordinating Committee seeks applications from interested candidates for the position of Portfolio Manager on Strategic Action Group 3: Collection Building & Management (SAG3).

This position provides a unique opportunity to become involved with the advisory structure and to work with colleagues to develop strategies and implement projects and services for UC-wide shared collection building and management. A detailed description of the position's responsibilities is attached.

More information about the UC Libraries Advisory Structure's SAG3: Collection Building & Management can be found online: http://libraries.universityofcalifornia.edu/sag3

Interested candidates should obtain supervisor approval and submit a short statement of interest to the Coordinating Committee by November 14, 2014.

Please submit applications, or questions about the position, via email to ccc-l@listserv.ucop.edu

Last updated: October 30, 2014

UC Libraries Systemwide Plan & Priorities Webinar

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 22 October 2014

Colleagues,

A reminder that the UC Libraries Advisory Structure's UCLAS Webinar Series kicks-off on October 30th with its first webinar, UC Libraries Systemwide Plan & Priorities, featuring two University Librarians, Lorelei Tanji and Ginny Steel. Register in advance and tune into a live discussion and overview of the updated Systemwide Plan & Priorities.

UC Libraries Systemwide Plan & Priorities

Register: https://cc.readytalk.com/r/b306u7qwg3rr&eom

When: October 30, 2-3 pm

Presenters:
Lorelei Tanji, CoUL Chair and UCI University Librarian
Ginny Steel, UCLA University Librarian

Last updated: October 23, 2014

UCLAS Webinar Series Launches

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To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 16 October 2014

UC Libraries Colleagues,

We are pleased to announce the launch of the UC Libraries Advisory Structure's UCLAS Webinar Series.
UCLAS Webinars provide an opportunity to learn more about systemwide initiatives and projects where attendees can ask questions and engage with the presenters.

Mark your calendar for the first webinar! UC Libraries Systemwide Plan & Priorities

Presenters:
Lorelei Tanji, CoUL Chair and UCI University Librarian
Ginny Steel, UCLA University Librarian

When: October 30, 2-3 pm

Register now: https://cc.readytalk.com/r/b306u7qwg3rr&eom

What topics will the UCLAS Webinars cover? The first webinar on October 30th discusses and provides an overview of the University of California Libraries, Systemwide Plan & Priorities, FY 2014-2018 .
Future webinars topics will be drawn from areas of work led by the various UCLAS groups, for example Shared Print, UCLDC, Collaborative Digitization, or UC OA Policy.

Who can attend? The webinars are open to all UC librarians and library staff. They will be recorded and posted online afterwards, if you are unable to attend the live session.

How often will they be held? In this inaugural year, we will host 1-2 webinars quarterly.

How will topics be chosen? The UCLAS Coordinating Committee will collaborate with the Chairs of the UCLAS groups and the LAUC Executive Board to identify webinar topics and speakers. Suggestions can also be submitted by anyone directly to the Coordinating Committee via email at ccc-l@listserv.ucop.edu .

UCLAS Webinar Series Homepage: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-web...

To unsubscribe from the UCLIB-UPDATE-L list, click the following link:
http://listserv.ucop.edu/cgi-bin/wa.exe?SUBED1=UCLIB-UPDATE-L&A=1

Last updated: October 16, 2014

UC Libraries Systemwide Plan & Priorities

Description: 

To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Lorelei Tanji, Chair, CoUL
Date: 14 October 2014

UC Libraries Colleagues,
The updated University of California Libraries, Systemwide Plan and Priorities, FY 2014-2018 is now available from the Council of University Librarians (CoUL) at: http://libraries.universityofcalifornia.edu/groups/files/coul/docs/SPP_2...
The UC Libraries Systemwide Plan and Priorities details CoUL's goal areas, corresponding priorities for fiscal year 2014-2015 and on-going priorities for 2014-2018. Each goal also designates the UC Libraries Advisory Structure group(s) that will be working on it.
On October 30th, I, along with Ginny Steel, UCLA University Librarian, will host a webinar to provide an overview of the Systemwide Plan and Priorities that is open to all interested UC libraries employees. Additional details are forthcoming this week from the UC Libraries Advisory Structure's Coordinating Committee with registration information.
Best,
Lorelei Tanji

Last updated: October 16, 2014

UC Libraries Advisory Structure Assessment

Description: 

To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 13 October 2014

UC Libraries Colleagues,

The Council of University Librarians has hired an organization development consultant, Katherine Kott, to conduct an assessment of the UC Libraries Advisory Structure (UCLAS). In consultation with the Council of University Librarians (CoUL) and the advisory structure's Coordinating Committee, the goal of the assessment is to help determine the effectiveness of the new advisory structure now that it has been in operation for more than a year.

The assessment utilizes an anonymous, online survey instrument that has been customized for each of the following participant groups: UCLAS members, CoUL, Common Knowledge Group members, and LAUC Executive Board members in order to help determine the effectiveness of the UCLAS governance processes, communication, collaborative work tools and work groups, as well as the overall organizational structure.

Once the consultant analyzes the data, she will consult with the Coordinating Committee in order to prepare a report which will be shared widely in early December.

Questions about the assessment may be sent to me or any member of Coordinating Committee at CCC-L at ucop.edu

Thank you,

Rosalie
Chair, Coordinating Committee, UCLAS

Last updated: October 15, 2014

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