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UC Libraries Advisory Structure Assessment
To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 13 October 2014
UC Libraries Colleagues,
The Council of University Librarians has hired an organization development consultant, Katherine Kott, to conduct an assessment of the UC Libraries Advisory Structure (UCLAS). In consultation with the Council of University Librarians (CoUL) and the advisory structure's Coordinating Committee, the goal of the assessment is to help determine the effectiveness of the new advisory structure now that it has been in operation for more than a year.
The assessment utilizes an anonymous, online survey instrument that has been customized for each of the following participant groups: UCLAS members, CoUL, Common Knowledge Group members, and LAUC Executive Board members in order to help determine the effectiveness of the UCLAS governance processes, communication, collaborative work tools and work groups, as well as the overall organizational structure.
Once the consultant analyzes the data, she will consult with the Coordinating Committee in order to prepare a report which will be shared widely in early December.
Questions about the assessment may be sent to me or any member of Coordinating Committee at CCC-L at ucop.edu
Thank you,
Rosalie
Chair, Coordinating Committee, UCLAS
UC OA Policy webinar: Publication Harvester goes live!
With the University of California Open Access Policy entering its second phase of implementation, faculty at all ten UC campuses will now be required to submit their publications to eScholarship in compliance with the policy. That means we can all count on a surge of faculty questions and requests for help in the next few months!
Recently, Catherine Mitchell and Justin Gonder from the California Digital Library led a 90-minute webinar to provide more information about the OA Policy and its latest implementation, including:
- An in-depth introduction to the new publication harvesting system for the three pilot campuses: UC Irvine, UCLA, and UCSF
- A demo of the manual deposit tools available to all UC campuses
- An exploration of resources to support the policy and outreach efforts
- A Q&A session to clarify any lingering questions
The 90-minute webinar was held during Open Access Week. The link to the recorded webinar is below.
- OA Policy webinar, Passcode: ucoa
You may also be interested in exploring the Office of Scholarly Communication site at uc-oa.info for resources and information about the policy and the wiki collaboration point for campus-generated outreach materials.
Questions? Please contact osc@ucop.edu.
UCSF Partners with Google Books for Digitization Project
By guest blogger, UCSF Archivist Polina Ilieva
The UCSF library is an important UC contributor to the Google Books digitization project. Through the collaboration with the California Digital Library (CDL) digitization team 1,317 volumes from the general and rare book collections were scanned and uploaded to Google Books and HathiTrust, a central repository for digital books.
“White mortarboard” yearbook, University of California Training School for Nurses (San Francisco, Calif.), junior class, 1923
The successful and on time completion of the scanning project, which ran from June 2012 through June 2013, was achieved through the efficient teamwork of several departments at the library, including Archives & Special Collections, Public Services, Collection Management and Center for Knowledge Management. Project staff were cross trained on locating books on the shelves and checking their condition and ability to withstand the scanning, packing, checking-in on arrival and re-shelving. Our catalogers were instrumental in ensuring the creation of detailed metadata for each volume that allows users to easily locate them through searches of HathiTrust and Google Books.
As part of this project, we also digitized the university publications (yearbooks, announcements, departmental newsletters). These materials are among the most heavily used in archives and requested not only by university departments, but also by people doing genealogical research and alumni. As a result, 460 of these volumes are now full-text accessible on Google Books and HathiTrust sites.
Chaff ’98, v.2, yearbook of the College of Dentistry, University of California. College of Dentistry baseball team, 1897-98
With hundreds of volumes digitized proper organization assures quick and efficient discoverability of these treasures by diverse users. With the help of HathiTrust colleagues at CDL and the University of Michigan, we set up two collections:
This collection contains books, pamphlets, UCSF University Publications, and yearbooks dating back from 16th century through 2000s held at the University of California, San Francisco Library and Special Collections.
This collection contains materials published by UCSF schools, programs, and research institutes (course catalogs, announcements, student publications, annual reports, newsletters, etc.) as well as yearbooks dating back from 1864 held at the UCSF Archives. Among them is “The Introductory address delivered by Professor H. H.Toland at the Toland Medical College, San Francisco on Monday, October 24, 1864.”
CDL developed a search box feature that the UCSF team implemented. The UCSF Archives home page now includes a search box for all UCSF items housed in HathiTrust:
“Blue and Gold Apothecary,” California College of Pharmacy, University of California, yearbook. California College of Pharmacy, Class of 1934
The HathiTrust technology allows users not only to search UCSF collections, but also search within the text of a selected publication or book, download the whole book or a particular page, sharing a PURL (persistent URL) for the book and page. Since UCSF is a HathiTrust partner institution, UCSF staff, faculty and students can login and create a personalized collection with a selection of books from UCSF collections and collections of numerous other participating institutions (the number of volumes within HathiTrust continues to grow and now exceeds 11.6 million volumes).
Medi-Cal, 1967 yearbook of the San Francisco Medical Center, University of California
The UCSF Library staff has been working on integrating links to digital versions into library’s catalog and now records for all these books include a link to the corresponding HathiTrust page where users can view and search full-text of a selected volume. To demonstrate that feature we selected a book by Charles Reinhardt, M. D. that was published in 1910 in London. This treatise, title “120 Years of Life: The Book of the Sour Milk Treatment” explains the benefits of the “sour-milk” or “ Youghourti” and gives instructions how to make it at home. In conclusion the author summarizes:
The completion of this project serendipitously coincided with the year when UC San Francisco celebrates the 150-year anniversary since its founding, beginning as a medical college in 1864. From the Gold Rush, to the birth of biotech and the ongoing renaissance at Mission Bay, UCSF and the city have grown and prospered together. Today, UCSF’s reach extends across the San Francisco Bay and around the world as it leads revolutions in health. These recently digitized historical volumes will be used by the Archives & Special Collections exhibit team and many departments at UCSF in preparation for the sesquicentennial events.
UCSF Library Google Books Team. Front row: Andy Panado, Polina Ilieva, Bea Mallek, Karen Butter. Back row: Eric Peterson, Art Townsend, Alberto Luna, Tyrone McCloskey, Don Ciccone, Bazil Menezes, David Campbell, Anneliese Taylor. Not pictured: Margaret Hughes, Julia Kochi, Bertha Hall, Lucy Friedland, Mark Zanandrea, David MacFarland, Alan Daniel, Jubeda Azam, Deborah Freeze, Susan Boone and Kirk Hudson.
The Google Books partnership continues to benefit our UC community, as well as researchers and readers throughout the world. Across UC, the Libraries have digitized over 3.7 million volumes. Over 631,000 of those volumes are in the public domain and available to all via Google Books, the Internet Archive, and the HathiTrust Digital Library. CDL provides project planning, coordination, and technical leadership for the UC Libraries’ participation. More information can be found on the UC Mass Digitization FAQ and the Where to Find Our Books page, on the CDL web site.
If you have any questions or need additional information please contact Polina Ilieva, Head of Archives and Special Collections at UCSF Library: polina.ilieva@ucsf.edu.
UC Libraries Advisory Structure Report July-August
To: UC Libraries Advisory Structure (for information)
Users Council (via Jayne Dickson for information & distribution)
CoUL (for information)
LAUC (via Matt Conner for information & distribution)
From: Coordinating Committee, UC Libraries Advisory Structure (via Marlo Young, Communications Manager)
Date: 30 September 2014
UC Libraries Colleagues,
A detailed report of the UC Libraries Advisory Structure (UCLAS) activities is now available for the period of July and August 2014: http://libraries.universityofcalifornia.edu/groups/files/cc/docs/UCLAS_R...
Additional details pertaining to the activities of the Council of University Librarians, the Coordinating Committee and Strategic Action Groups can be found in public minutes regularly posted online: http://libraries.universityofcalifornia.edu/about/advisory-structure
Questions about advisory structure activities can be directed to campus and LAUC representatives on the Strategic Action Groups or directly to the Coordinating Committee at CCC-L@ucop.edu
Explore, Advocate, Build, Connect: CDL’s 2013-2014 Annual Report
CDL is pleased to announce the release of its 2013-2014 Annual Report. Over the past year, CDL continued to develop and refine its service portfolio at a remarkable pace, completing seven major milestones and conducting exploratory projects focused on understanding the needs and challenges faced by scholars working within a rapidly evolving research environment.
This year’s report details CDL’s accomplishments in multiple areas, including: expanding global access to research (the UC Open Access Implementation Project, SCOAP3); supporting data-intensive research (DMPTool, Dash and EZID); and building collaborative collections (consortial licensing, UC Libraries Digital Collection Project, Zephir, WEST and the Digital Public Library of America). Also included is information on CDL staff, funding sources, expenditures, memberships, and partnerships.
We invite you to familiarize yourself with our work and to engage with us as we – in collaboration with our campus partners – strive to advance UC’s status as a world-class public research university.
UC Shared Print RoadMap for 2014-2018
To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council Liaisons (via Jayne Dickson for information & distribution)
LAUC (via Matthew Conner for information & distribution)
CoUL (for information)
From: Diane Bisom, Chair, Strategic Action Group 3: Collection Building & Management (SAG3)
Date: 19 September 2014
UC Colleagues,
The UC Libraries Shared Print RoadMap for 2014-2018 Recommended Activities to Pursue
The Shared Print RoadMap was developed by the Shared Print Strategy Team in consultation with SAG3 to advance the goals and strategies described in the UC Shared Print 2013-2018 Strategic Plan. The RoadMap is a high level planning document to guide future shared print activities and scope of work. It includes a short list of recommended activities to pursue (and not pursue) to advance UC's goals around print collaboration. It also includes a general timeline for exploration, planning and development of proposed activities.
Recommended activities for the UC Libraries shared print collections include:
* Coordinated print serials archiving to the RLFs and a de-duplication service.
* Retrospective shared print monographs program.
* Coordinated digitization and print retention of State Documents.
* Disclose UC Shared Print collections in union catalogs (OCLC WorldCat, CRL PAPR).
* Revise the "persistence policy".
* Assess existing shared print projects and policies and make adjustments.
The UC Libraries Shared Print RoadMap is endorsed by the Council of University of Librarians and the UC Libraries Advisory Structure's SAG3. Both extend their thanks to the Shared Print Strategy Team led by Emily Stambaugh, and the various groups who have reviewed and provided input on the RoadMap, for the thoughtful time and energy that went into identifying a plan for future shared print activities for the UC Libraries.
Questions pertaining to the Shared Print RoadMap 2014-2018 can be directed to campus members on the Shared Print Strategy Team
Sincerely,
Diane Bisom
Chair, Strategic Action Group 3: Collection Building & Management
UC Federal Documents Archive Report
To: UC Libraries Advisory Structure (via Marlo Young for information)
Users Council Liaisons (via Jayne Dickson for information & distribution)
LAUC (via Matthew Conner for information & distribution)
CoUL (for information)
From: Diane Bisom, Chair, Strategic Action Group 3: Collection Building & Management (SAG3)
Date: 17 September 2014
UC Colleagues,
A new report, UC Federal Documents Archive: Report and Recommendations
In December 2013 the Council of University Librarians (CoUL), with endorsement of the UC Libraries Advisory Structure Strategic Action Group 3: Collection Building & Management, charged a UC Federal Documents Archive Project Team to design and implement a virtual archive of federal government documents which includes both print and digital copies of each document owned by the UCs.
The UC Federal Documents Archive: Report and Recommendations has been endorsed by CoUL, the UC Libraries Advisory Structure's Coordinating Committee and SAG3. Next steps for this project outlined in the report include the following, with additional information contained in the report in greater detail:
* Creating an archive in four phases that allows the UC Libraries to leverage the wealth of federal document materials already housed at the RLFs and to work methodically and efficiently with the collections owned by each of the UC Libraries.
* The formation of a new group that will coordinate the implementation of the archive.
* Ensuring that the UC Federal Documents Archive offers a complimentary digital copy of all items designated as part of the archive.
* Pursuing an agreement with the U.S. Government Printing Office and California State Library on a modified process for withdrawal of unneeded duplicates of depository titles from UC Libraries that suits the characteristics of a collaborative, large-scale, collection review project.
CoUL and the UC Libraries Advisory Structure thank members of the UC Federal Documents Archive Project Team for their stellar work in this important area of UC collections. Questions pertaining to the report may be directed to the Project Lead, Elizabeth Dupuis (UCB), or members of the Project Team.
Sincerely,
Diane Bisom
Chair, Strategic Action Group 3: Collection Building & Management
Project Management CKG Call for Members
To: UC Libraries Advisory Structure (for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Connor for information & distribution)
From: UC Libraries Advisory Structure (via Marlo Young, Communications Manager)
Date: 9 September 2014
This memo serves as call for members interested in the new Project Management Common Knowledge Group (CKG).
Membership is open to all levels of staff interested in and responsible for project management. The Project Management Common Knowledge Group Charter
To participate in the Project Management CKG, please contact its chair, Adrian Petrisor, UCI, petrisor@uci.edu
As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG. Please obtain your supervisor's approval prior to participation.
Article Delivery Task Force Report
To: UC Libraries Advisory Structure (for information via Marlo Young)
Users Council (for information & distribution via Jayne Dickson)
LAUC (for information & distribution via Nick Robinson)
CC: CoUL (for information)
From: Coordinating Committee, UC Libraries Advisory Structure
Diane Bisom, Chair, Strategic Action Group3: Collection Building & Maintenance
Kerry Scott, Chair, Strategic Action Group3: Collection Licensing Subgroup
Patti Martin, Chair, Strategic Action Group2: Access, Discovery & Infrastructure
Date: 5 August 2014
On behalf of the UC Libraries Advisory Structure's Strategic Action Group3: Collection Building & Maintenance (SAG3) and its Collection Licensing Subgroup (CLS), and Strategic Action Group2: Access, Discovery & Infrastructure (SAG2), Diane Bisom, chair of SAG 3, has submitted the final report of the joint Article Delivery Task Force. While the recommendation is that it is premature to pursue a systemwide article delivery solution at this time, it is recommended that the report be distributed widely throughout UC, and that the campuses and CDL pursue or otherwise support locally focused pilots testing out one or more of the services described in the report.
The Article Delivery Task Force report is now available on the CLS website
SAG 2, SAG 3 and CLS will add a one year review to each of their project watch lists and review the new current state of article delivery options and determine if the landscape has changed sufficiently at that time to warrant a second look at system wide opportunities for article delivery services. That will also be an opportunity to share the parameters of the local projects and the results of that work
In January of 2014, SAG2, SAG3, and CLS jointly charged an Article Delivery Task Force to conduct an environmental scan of current Article Delivery service providers.
The group was specifically asked to:
* Detail vendor content, services and business models
* Detail the advantages and disadvantages of the services including: the ability of the service to seamlessly integrate with existing UC delivery services and workflows and ease of use by end user
* Identify ongoing staff and other resources that might be needed to maintain the service over time
* Recommend whether a UC-wide agreement would provide effective service at an advantageous cost.
The Task Force concluded its work in June and has provided an excellent overview of the current options for article delivery services. We strongly encourage campuses to pursue pilots and share the parameters and findings of their pilots with SAG 2, SAG 3 and the CLS. Local efforts may be the most effective method in helping to refine and shape systemwide possibilities.
Thank you to the Task Force for all of its hard work. We know that this report will be of great value to the campuses and the CDL.
Sincerely,
Kerry Scott on behalf of CLS
Diane Bisom on behalf of SAG3
Patti Martin on behalf of SAG2
Rosalie Lack on behalf of the Coordinating Committee
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UC Libraries Advisory Structure Report May-June
To: UC Libraries Advisory Structure (for information)
Users Council (via Jayne Dickinson for information & distribution)
LAUC (via Nick Robinson for information & distribution)
CC: CoUL (for information)
From: Coordinating Committee, UC Libraries Advisory Structure (via Marlo Young, Communications Manager)
Date: 28 July 2014
UC Libraries Colleagues,
A detailed report of the UC Libraries Advisory Structure (UCLAS) activities is now available for the period of May and June 2014: http://libraries.universityofcalifornia.edu/groups/files/cc/docs/UCLAS_R...
Additional details pertaining to the activities of the Council of University Librarians, the UCLAS Coordinating Committee and Strategic Action Groups can be found in public minutes regularly posted online: http://libraries.universityofcalifornia.edu/about/advisory-structure
Questions about advisory structure activities can be directed to campus and LAUC representatives on the Strategic Action Groups or directly to the Coordinating Committee at CCC-L@ucop.edu
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