LATEST UPDATES

UC Libraries Advisory Structure Bimonthly Report

Description: 

Re: UC Libraries Advisory Structure Bimonthly Report
To: UC Libraries Advisory Structure (for information)
Users Council (via Ellen Meltzer for information & distribution)
CoUL (for information)
LAUC (via Nick Robinson for information & distribution)
From: Coordinating Committee, UC Libraries Advisory Structure (via Marlo Young, Communications Manager)
Date: 19 May 2014

UC Libraries Colleagues,

An extensive update on activities of the UC Libraries Advisory Structure (UCLAS) for the period of March and April 2014 is now available:
UC Libraries Advisory Structure Report March-April 2014

Additional detail pertaining to the activities of the advisory structure's Coordinating Committee and Strategic Action Groups can be found in public minutes regularly posted online. As always, questions can be directed to campus and LAUC representatives on the Strategic Action Groups or directly to the Coordinating Committee at CCC-L@ucop.edu .

Past UC Libraries Advisory Structure Reports archived at: http://libraries.universityofcalifornia.edu/cc/documents

Last updated: May 27, 2014

UC Special Collections Highlighted

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In a news article on the University of California website, UC archival collections are highlighted across the campuses. States the article, “While there’s no other band like the Grateful Dead, UC Santa Cruz is in good company insofar as housing archives of cultural significance. The University of California is home to dozens of special collections at its 10 campuses. They span the arts, sciences, history and culture, and appeal to both academic historians and ordinary folks.” At least one collection from each of the campuses is described in the illustrated article. What’s your favorite?

Last updated: May 22, 2014

DPLA Welcomes CDL and UC Libraries Participation: Content Hub Launch

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Today, April 17, 2014, the Digital Public Library of America welcomed the California Digital Library, in collaboration with the ten-campus University of California (UC) Libraries system, as a DPLA Content Hub. A Content Hub is a centralized aggregation point for a large corpus of metadata from one or more institutions, which DPLA can harvest and display in its public access system.

In its role as DPLA Content Hub, CDL will be sharing metadata records from Calisphere, a website with approximately 250,000 digital primary source objects contributed by libraries, archives, and museums across the state. Additionally, CDL will be exploring new avenues for aggregating metadata records hosted outside of the Calisphere platform and sharing those records with DPLA. Read DPLA’s full press release here:
http://dp.la/info/2014/04/17/dpla-1st-birthday-announcement/

Last updated: April 28, 2014

Statistics Common Knowledge Group: Call for members

Description: 

Re: Common Knowledge Group Call for Members
To: UC Libraries Advisory Structure (for information)
Users Council (via Ellen Meltzer for information & distribution)
LAUC (via Nick Robinson for information & distribution)
From: UC Libraries Advisory Structure (via Marlo Young, Communications Manager)
Date: 14 April 2014

This memo serves as call for members interested in a new UC Libraries Statistics Common Knowledge Group (CKG).

Membership is open to all levels of staff interested in and responsible for collecting and reporting library statistics. The Common Knowledge Group Charter containing more detail, and general information about CKGs, is available online: http://libraries.universityofcalifornia.edu/ckg

To participate in the Statistics CKG, please contact its chair, Joanne Miller, CDL, Joanne.Miller@ucop.edu

As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG. Please obtain your supervisor's approval prior to participation.

Last updated: April 15, 2014

SAG 3/Shared ILS/RMS Task Force Update: Consultant Engaged

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UC Library Colleagues,

With the approval of the CoUL, the Strategic Action Group 3 (Collection Building & Management) Shared ILS/RMS Task Force has engaged Marshall Breeding as the consultant to help assess the interest in and technical feasibility of implementing a shared ILS/RMS system for the UC Libraries. As noted previously, this exploratory process does not presume that the UC Libraries will choose to adopt a shared ILS/RMS, either as a single institution or by a subset of the campuses. Marshall Breeding will work with us, assisting the Task Force in completing its charge, from April 1 through June 30, 2014 and his work will involve the following phases:

  • Information gathering regarding the requirements and expectations of the University of California Libraries, building on information identified through the NGTS initiative.
  • Conducting an environmental scan of the systems and services with potential ability to meet the requirements of a shared implementation for the University of California libraries.
  • Interviewing individuals involved with libraries and consortia of similar size and complexity that have implemented each of the candidate systems.
  • Developing  a written report and presenting the findings of his investigation.

During the initial phase the consultant will develop a list of questions for each campus to gather information related to the requirements and expectations of what the University of California libraries expects of a potential shared ILS/RMS platform.  He plans on conducting telephone interviews to gain any clarifications needed or to explore any issues raised and to conduct a series of conference calls with key stakeholders in the UC libraries.

The results of the short survey we conducted in January will be shared with the consultant. These results provide basic information on the status of each campus with regard to its current ILS and interest in future migration.

As the investigation progresses, there will be additional opportunities for input, comment, and review from all sectors and colleagues of the UC Libraries.  Following the completion of the consultant’s work,  Strategic Action Group 3 (SAG 3) and its Shared  ILS/RMS  Task Force will make recommendations on next steps to CoUL. 

Please feel free to direct questions to Vicki Grahame, Task Force Chair, or Diane Bisom, SAG 3 Chair.

Thank you,

Diane Bisom
SAG 3, Chair

 

Diane Bisom
Associate University Librarian
Information Technology and Systems
University of California, Riverside Libraries
P.O. Box 5900
Riverside, CA 92517-5900

 

diane.bisom@ucr.edu
951-827-2080

Last updated: May 6, 2014

Common Knowledge Group Call for Members : UC Shared Visual Resources

Description: 

This memo serves as call for members interested in a new UC Shared Visual Resources Common Knowledge Group (CKG).

Membership is open to all levels of staff interested in and responsible for building shared visual resource collections.  The Common Knowledge Group Charter containing more detail, and general information about CKGs, is available online at:http://libraries.universityofcalifornia.edu/ckg

To participate in the UC Shared Visual Resources Group CKG, contact its chair, Vickie O’Riordan, UCSD,voriordan@ucsd.edu

As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG.  Please obtain your supervisor’s approval prior to CKG participation.

Last updated: May 6, 2014

The University of California awards contract to Symplectic for the implementation of a publication harvesting system to support UC’s Open Access Policy

Description: 

The California Digital Library (CDL), in conjunction with University of California campus partners, has chosen Symplectic as the vendor to implement a publication harvesting system in support of the UC Open Access Policy, passed by the Academic Senate in July 2013. 

Symplectic’s flagship product, Elements, will form the basis of a research information management system intended to simplify participation in UC’s OA Policy by providing an efficient method for faculty to deposit their research into eScholarship, UC’s institutional repository. This system holds great promise for dramatically increasing the rate of deposit of faculty publications in accordance with the policy.

With a robust set of features that address the specific requirements of the UC OA Policy and the needs of UC authors, Elements will closely monitor publication sources, including public and licensed publication indexes, for any new materials published by UC authors. Once a new publication is detected in the indexes, the system will collect as much information about that publication as possible and contact the author(s) by email for confirmation and manuscript upload. Author-approved publications will then be automatically submitted to eScholarship, where they will be openly available to the public.

Symplectic, a UK-based developer of integrated research information management systems, was chosen after an exhaustive RFP process, conducted by members of the CDL team and representatives from the three pilot campuses: UC Irvine, UCLA, and UCSF.  The publication harvesting system will launch in June 2014, and will serve the three pilot campuses. Contingent on funding and review by the Academic Senate, the system will be extended in June 2015 to cover the remaining UC campuses.

Further developments in the implementation of this harvesting system can be tracked by visiting the Open Access Policy Implementation (OAPI) wiki or subscribing to the OAPI mailing list.

To learn more about the UC Open Access Policy or to contact us with questions, visit the Office of Scholarly Communication site.

Last updated: March 3, 2014

NGTS POT7 LT2 Report: Responding to the Changing Collection Development & Management Landscape in UC Libraries

Description: 

One of the outstanding NGTS items assigned to the UC Libraries Advisory Structure’s Strategic Action Group 3: Collection Building & Management (SAG3), was the final report from POT 7 LT2, “Responding to the Changing Collection Development and Management Landscape in the UC Libraries: The Role of the Collections Librarian”

SAG 3 has received this final report and, and with endorsement of the Council of University Librarians,  formally accepted the POT7 LT2 report, thanked and concluded the appointment of the POT7 LT2 Team. The POT7 LT2 report is now report available on the NGTS website at:http://libraries.universityofcalifornia.edu/groups/files/ngts/docs/pots/POT7_LT2_Report_Sept_17_2013.pdf

Additionally, upon reviewing the report, SAG3 has identified two priority actions that we aim to address by July 2014:

1.    Refresh bibliographer group structure, membership, and charges

SAG3 studied the report and identified the role, structure, and engagement of bibliographer groups as a critical issue for the vitality of our cross-campus collaborations and future roles.  In the transition to the new UC Libraries Advisory Structure, our lack of communication about this issue may have inadvertently led many of our librarian colleagues to believe that we feel these groups are no longer important.  In truth, we feel the networks for communication across campuses deserves even greater attention.  In spring 2014, we envision a process that involves librarians who are members of the current bibliographer groups and results in refreshed charges and a revised organizational model to facilitate cooperation in new ways.  We aim to implement a new model in July 2014.

2.    Develop orientation materials for UC consortia-based collection development processes (e.g. Tier 1 and Tier 2 requests)

SAG3 believes that shared orientation materials can be developed around consortia-based collection development activities, helping provide consistency across campuses and effectively relieving each campus from duplicative work.

SAG3 members are cognizant of the many priority projects assigned to SAG3 and already underway, as well as the new issues suggested by the UC Libraries’ System-Wide Priorities for 2014-2017.   As such we have identified this short list of actions for this academic year.  We anticipate further discussion and use of this report in identifying additional critical issues or initiatives.

With this report now available, SAG 3 encourages each UC library to discuss the report and adopt any approaches that are useful to their library organization and priorities.

Additional Background

In October 2012, CoUL and SOPAG set out to address one of UC Libraries’ goals: “Play a leadership role in generating discussion of the evolving information workforce in order to build and share expertise.”  (Seehttp://libraries.universityofcalifornia.edu/groups/files/coul/docs/UC_libraries_vision-mission-goals_2014_final.pdf)

The Power of Three Group 7, Lightning Team 2 (POT7 LT2) was charged to contribute to the transformation of collection development practices by considering the desired duties and qualifications for future campus and multi-campus subject selectors/curators in the UCs. 

The POT7 LT2 team submitted their report to SOPAG in April 2013.  With the transition to the new UC Libraries Advisory Structure, the report was not acted upon at that time; Strategic Action Group 3 inherited this issue in fall 2013.   In the period since the team completed their work, many UC libraries have undertaken significant transformations and transitions -- including new leadership, restructuring, and reframing of librarian roles.  While the extensive work of the POT7 LT2 team is important and signals many deeper issues that still need to be considered, our libraries are likely to have slightly different perspectives from each other as well as from our own thinking last year.

Through their process, the team revealed varied visions of librarian roles on each of our campuses, and complex relationships between workload, skill sets, and priorities.  Their work was valuable in posing new questions, which many peer libraries are asking of themselves (as evidenced in the ARL initiative “New Roles for New Times”, as well as the LAUC 21st Century Librarian initiative).  While no single system-wide vision emerged clearly from the POT7 LT2 report, there are many threads that could be followed by interested UC libraries that wish to pilot a new approach in particular areas.

Thank you,
Diane Bisom
Chair, Strategic Action Group 3: Collection Building & Management (SAG3)
UC Libraries Advisory Structure

Diane Bisom
Associate University Librarian
Information Technology and Systems
University of California, Riverside Libraries
P.O. Box 5900
Riverside, CA 92517-5900
diane.bisom@ucr.edu
951-827-2080

Last updated: May 6, 2014

Common Knowledge Groups Call for Members

Description: 

This memo serves as call for members interested in two new Common Knowledge Groups (CKGs):

·  Reference CKG

·  Scholarly Publishing Group CKG

Membership is open to all levels of staff interested in and responsible for reference services and/or scholarly publishing. Their Common Knowledge Group Charters containing more detail, and general information about CKGs, are available online at: http://libraries.universityofcalifornia.edu/ckg

To participate in the Reference CKG, contact interim chair, Lynn Jones, UCB, ljones@library.berkeley.edu

To participate in the Scholarly Publishing Group CKG, contact either of its co-chairs, Mitchell Brown, UCI, mcbrown@uci.edu or Nancy Stimson, UCSD, nstimson@ucsd.edu

Please obtain your supervisor’s approval prior to CKG participation. As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG.

Last updated: May 6, 2014

Call for Members: Cataloging & Metadata Common Knowledge Group

Description: 

This memo serves as call for members interested in the Cataloging and Metadata Common Knowledge Group (CKG).  Membership is open to all levels of staff interested in and responsible for cataloging and metadata services.

The focus of the Cataloging and Metadata Common Knowledge Group is on issues related to the common practices and effective outcomes for cataloging and metadata operations. Its CKG Charter with more detail is online at: http://libraries.universityofcalifornia.edu/groups/files/ckg/docs/CMCKG%20Charter.pdf

To participate in this CKG, please contact the Cataloging and Metadata Common Knowledge Group Chair, John Riemer (UCLA) at:  jriemer@library.ucla

As with all CKGs, membership is limited to staff who are directly engaged in and/or responsible for work that is under the purview of the CKG.  Please obtain your supervisor’s approval prior to CKG participation.

More information on CKGs can be found online:

http://libraries.universityofcalifornia.edu/ckg

Last updated: May 6, 2014

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