SILS News – May 04, 2020

Date: May 04, 2020
Title: SILS vanguard institutions

Dear colleagues,

We are pleased to announce the following campuses will be our vanguard institutions:

  • UC Berkeley (including Northern Regional Library Facility)
  • UCLA (including Southern Regional Library Facility)
  • UC Santa Barbara 
  • UC San Diego
  • UC San Francisco
  • California Digital Library

The vanguard is a standard phase of migration for Ex Libris consortia. It allows the UC Libraries to test-migrate data from selected institutions into both Institution Zones (one per campus) and a Network Zone (a central collaborative space) before the official migration phase in 2021. With this slate of vanguard campuses, we have a  mix of large and small campuses using different library systems, and an opportunity to include the RLFs and CDL. This will be an excellent learning experience, and the Implementation Coordinator Group looks forward to working with these campuses and Ex Libris on this important phase.

As shared in an earlier SILS News post, the vanguard phase is when a subset of our 10 campuses will carry out a test migration as a proof of concept. The vanguard campuses will not make decisions for the 10 campuses and CDL; rather, the lessons learned from this vanguard phase will be shared broadly and the experience will inform the implementation decisions that we make as a system, during the next phase of work. Key tasks for this phase include:

  • Prepare data for migration (vanguard institutions)
  • Build and test vanguard institution zones and shared network zone
  • Test data load in August 2020
  • Review of test environment, data and policies
  • Share and review lessons learned

The vanguard phase will begin in mid-June and continue through November 2020. The Implementation Coordinator for each vanguard institution will be coordinating activities for their campus.

If you have any questions or comments, please contact


The SILS Working Group 

Chris Shaffer, University Librarian & Assistant Vice Chancellor, UC San Francisco (Co-Chair)
G√ľnter Waibel, Executive Director & Associate Vice Provost, California Digital Library (Co-Chair)
Ben Alkaly, Communications Manager, UCLA (Chair, Communications Operations Leads)
Donald Barclay, Deputy University Librarian, UC Merced
Christine Barone, Collections Project Coordinator, Southern Regional Library Facility (Project Co-Manager)
Peter Brantley, Director of Online Strategy, UC Davis
Todd Grappone, Associate University Librarian for Research and Development, UCLA
Sarah Houghton, Discovery & Delivery Director, California Digital Library
Salwa Ismail, Associate University Librarian for Digital Initiatives and Information Technology, UC Berkeley
Cathy Martyniak, Director, Southern Regional Library Facility
Erik Mitchell, Audrey Geisel University Librarian, UC San Diego
Caitlin Nelson, Product Manager, California Digital Library (interim project lead until SILS Service Manager is hired)
Aislinn Sotelo, Program Director for Metadata Services, UC San Diego
Lena Zentall, Discovery & Delivery Associate Director, California Digital Library (Project Co-Manager)


SILS mission: Transform library services and operations through innovation and collaboration


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