University of California Preservation Program
Robert Alan (Davis)
Charlotte Brown (LAUC)
Christopher Coleman (UCLA)
Sheryl Davis (Riverside)
David Farrell (UCCDC)
Maralyn Jones (Berkeley)
Eric MacDonald (Irvine)
Rosemary Meszaros (Santa Barbara)
Karen Mokrzycki (Santa Cruz)
Barclay Ogden (Director, UCPP)
Cameron Olen (Admin. Asst., UCPP)
Julie Page (San Diego)
Paul Wakeford (San Francisco)
The UCPP shifted its reporting line in July 1994 to the UC Collection
Development Committee. The UCPP Director attended UCCDC meetings to report
on activities of the UCPP and to serve as liaison from the UCPP.
Library Binding
Following completion of an internal review of library binding services, UCPP
members participated in an external review by O'Neil and Associates, Business
Review of the University of California Library Binderies, Final Report
February 1995. As a consequence of this review, UCCDC, with UCPP input,
recommended the creation of two task forces to undertake work in FY 95/96,
one on binding policy and another on process improvements, to address
the findings of the report.
Efforts were made to address the problem of double keying of titling
information (into both accession system and the binding system), by trying
to establish an interface development project between Innovative Interfaces,
Inc. and Flesher Corp. (developer of the spine titling software). Innovative
Interfaces definitely was not interested in pursuing the project; Flesher
is, but recently lost their key programmer and have dedicated completely
remaining resources to further development of the spine titling software.
With the completion of that project (anticipated to be the end of 1995),
Flesher has agreed to address the development of the interface.
The UCPP Director served as Chair of a NISO committee to develop a
performance-based standard for library binding. Testing is underway of
library binding manufactured according to the current industry standards
(based on specification of materials and methods rather than performance)
in order to set benchmarks for performance standards. The testing program
will be completed early in FY 95/96.
The UCPP Director advised a Library of Congress-sponsored project to develop
a methodology to determine the long-term performance of library binding
adhesives. Progress is being made; completion probably will require at least
another year.
Digital Library Services
In response to an observation of members of UCPP and UCCDC that fundamental
knowledge is needed by all UC campuses in the use of digital capture
technologies for access and preservation, the UCPP began planning a training
event for curators and managers of scanning projects. Ann Swartzell attended
the Cornell workshop on scanning fundamentals in June, and will take primary
responsibility for development and coordination of the UC event to be held in
Spring 96.
The UCPP Director chaired a task force to develop specifications for file formats
for imaging photographic materials. The final report Example Decisions on Digital
Image Formats is available at http://sunsite.berkeley.edu/Imaging/formats.html.
The UCPP/DLA joint project on digital photocopying made considerable progress in
establishing guidelines for image capture (600 dpi binary from printed bitonal
text and graphics) and document navigation (by developing a draft SGML DTD for
printed books), but has been frustrated in attempts to find a system capable of
meeting image capture, production speed, and file output specifications. Work
continues, primarily with Xerox Corp, whose Documents on Demand system most
nearly meets Project specs, to develop a file export function that would enable
scanned images to be tagged, searched, and navigated in the SGML environment.
Disaster Preparedness
All campuses reviewed their disaster preparedness and response plans. Salvage
procedures for magnetic media have been included in many of the plans.
Education and Training
Two projects were undertaken at Berkeley on behalf of the UCPP during the year:
the "California and Hawaii Collections Conservation Training Project" won NEH
support to extend a training model developed for training UC conservation
technicians to other libraries in California and Hawaii. Seven institutions
sent one or more technicians for training, in short segments spread over
several months, in a wide range of treatments appropriate for repair and
conservation of circulating collections. A follow up review of the impact of
the project will be conducted in FY 95/96.
The second project, funded by LSCA through the California State Library, enabled
three mid-career librarians in California libraries and archives to receive
training in preservation administration in order to broaden the infrastructure
of preservation expertise in California. Several workshops on disaster preparedness
and preservation planning will be offered to a target audience of libraries and
archives in areas of California currently without preservation expertise.
Preservation Production
As has been the case during every year of the UCPP, most of the funding has been
allocated to preservation of UC collections. More than 350,000 page equivalents
of library materials were preserved for a total of $146,472. A total of $57,726
of production funds allocated to campuses has been carried forward from earlier years.
Production (all campuses):
Type # titles # vols #pages $ cost
commercial
reprint 10 18 4,660 $ 4,140
commercial
microform 37 840 111,975 43,570
photocopy 264 341 118,094 46,194
microfilming 402 579 88,623 23,463
conservation 330 526 36,100 25,605
other (supplies) 3,500
TOTAL 1,043 2,304 359,452 146,472
UC Preservation Program Financial Statement, FY 1994-95
Component Budget Request Alloc. Exp./Liens Balance
1. Lib Binding
Staffing 6534 6,480 6,534 (54)
Travel 600 546 0 546
2. Press. Tech
Staffing 6,534 6,481 6,534 (53)
Travel 1,600 1,557 1,557 162
3. Bib. Control
Staffing 3,267 2,972 3,267 (295)
4. Prog. Mgmt.
Staffing 4,791 4,662 4,791 (129)
250 243 420 (177)
5. Pres. Replacement and Conservation Treatment
Production
Berkeley 45,939 44,701 44,701 0
Davis 10,000 9,731 9,731 0
Irvine 10,000 9,731 9,731 0
Los Angeles 42,405 41,262 41,262 0
Riverside 10,000 9,731 9,731 0
San Diego 10,000 9,731 9,731 0
San Francisco 10,000 9,731 9,731 0
Santa Barbara 10,000 9,731 9,731 0
Santa Cruz 10,000 9,731 9,731 0
TOTAL 181,920 177,018 177,018 0
7dec95a
Author: Rosemary Meszaros
Last modified: September 22, 1997
Last reviewed: March 4, 2004