Campus-Level Core Administrative Records

Appendix I.

The UC Archivists Council has developed the following list of campus-level core records. It describes the minimum set of record types that a UC archives should strive to collect in order to fulfill its institutional mandate.  These records should be inactive and have enduring administrative, legal, historical or research value;  they may be collected in any format deemed acceptable. This list provides guidance to those assessing the content of collections and selecting items for transfer to and retention in the University Archives. Additional information may be gained from the University of California Records Disposition Schedule Manual.

Administrative Records

  • Chancellor (including organization charts, minutes of meetings, annual reports)
  • Facilities and Planning (planning documents; "as-built" drawings)
  • Academic Senate (including educational planning committee)
  • Contracts and Grants (annual reports)
  • Registrar (Note: vital records not necessarily located in University Archives)
  • Accreditation documentation
  • Founding and incorporation documents

Non-administrative Records

  • Associated Students (bylaws, minutes, founding documents)
  • Bio-Bibliographies and curriculum vitae of faculty


  • Catalogs
  • Directories
  • Student newspaper
  • Yearbooks
  • Personnel manuals
  • Faculty and staff handbooks

Non-textual materials

  • Photographs
  • Campus maps

25 Apr 2001/wroberts
rev. 7 Oct. 2002

Document owner: Steve Coy

Last reviewed: May 4, 2007

Last updated: April 9, 2013