UC Libraries receive grant to support Phase 2 of the Western Regional Storage Trust


Researchers can be assured that the scholarly record will be preserved for future generations through a coordinated system of trusted print archives held at libraries throughout the western United States. 

The Andrew W. Mellon Foundation has awarded the University of California Libraries a three-year grant to continue development of the Western Regional Storage Trust (WEST), a distributed shared print repository program for retrospective journal archives.  More than one hundred libraries participate in the Trust, including libraries from the University of California system, Stanford University, Arizona State University, the University of Washington, and other members of the Orbis Cascade Alliance, the Greater Western Library Alliance (GWLA), and the Statewide California Electronic Library Consortium (SCELC). 

Under the second phase of the WEST program, participating libraries will continue to consolidate print journal backfiles at major library storage facilities and at selected campus locations. 

During the initial three-year project (Phase 1, 2011-2013), selected WEST “Archive Builders” actively processed approximately 150,000 volumes from 8,000 journal runs (current and previous titles), to allow recovery of the space occupied by potentially millions of corresponding volumes now held  in duplicate by partner libraries.  During the next three-year project (Phase 2, 2014-2016), WEST will complete two more archiving cycles processing approximately 120,000 additional volumes. WEST will also assess the archiving program and conduct strategic planning with members to identify potential new services for subsequent years and refine the business model to transition to a sustainable, member-supported model.

The governance committees for WEST include an Executive Committee and an Operations and Collections Council composed of representatives from member institutions. They continue to oversee the operation and development of WEST.  The California Digital Library (CDL) at the University of California serves as Administrative Host for the WEST program.  Primary project staff includes Emily Stambaugh (WEST Program Manager and UC Shared Print Manager,) Lizanne Payne (WEST Planning and Systems Consultant,) and Danielle Watters Westbrook (WEST Collections Analyst and UC Shared Print Collections Analyst.)

The WEST project has developed a robust framework for shared print archives based on risk management principles to ensure long term retention of journal backfiles. Archive Holders in the Trust makes the collections and retention commitments visible at the national/international level.

 A copy of this press release is also available from the UC Newsroom at:

Last updated: April 28, 2014

UC Libraries Advisory Structure (UCLAS) Coordinating Committee Chair Appointed


By Marlo Young (UCSD), UCLAS Communications Manager

Monthly updates from the new University of California Advisory Structure will commence in October 2013.

Rosalie Lack (CDL) has been appointed Chair of the Coordinating Committee.

More detail on the UCLAS Charge to the Coordinating Committee is online at:

Last updated: October 1, 2013

Next Generation Technical Services Management Team Final Report


The Council of University Librarians (CoUL) has just endorsed the Next Generation Technical Services Management Team Final Report (

The NGTS Management Team established a model for cross-functional working groups and project management that continues via the new UC Libraries Advisory Structure.  Achievements, lessons learned, and questions for further discussion are contained in the report.

CoUL extends its appreciation and thanks to all who participated and contributed to the success of the NGTS initiatives. 

By Marlo Young, UCLAS Communications Manager

Last updated: September 12, 2013

Introducing the Open Access Policy Implementation (OAPI) project


On July 24, 2013, the Academic Senate of the University of California passed an Open Access Policy, ensuring that future research articles authored by faculty at all 10 campuses of UC will be made available to the public at no charge. The Open Access Policy Implementation (OAPI) project is a partnership between the California Digital Library and UC campuses to build tools and services that will support faculty participation in the UC Open Access Policy, including:

  • An enhanced and streamlined workflow for depositing articles into UC’s eScholarship open access repository
  • Automated publication harvesting and notification system for UC authors, to reduce the need for manual deposit
  • Support for the generation of embargo, waiver, and addendum forms, at the author’s request

Learn more:  OAPI project wiki

The OAPI project wiki is a public space that allows you to track implementation planning activities, timelines, and deliverables. The wiki reflects the current status of the project and will continue to be updated as it evolves. Visit the wiki to get an overview of this complex project: 

Or explore specific project components:

Join our mailing list

Joining the OAPI mailing list will provide you with convenient periodic email alerts about the progress of the project. Signing up for this list will ensure you receive important information such as:

  • Completion of major project milestones
  • New features you can see or test out
  • Opportunities for providing feedback

Subscribe now!

Discussion forum

We also welcome you to join our Discussion Forum, to view and contribute to more in-depth conversations about the OAPI project.

Last updated: September 4, 2013

UC Libraries Advisory Structure Inaugural Leadership


By Marlo Young (UCSD), UCLAS Communications Manager

The University of California Libraries Advisory Structure (UCLAS) is pleased to announce the establishment of its inaugural leadership. Based on an open nominations process within UCLAS, anonymous peer-voting, and the endorsement of the Council of University Librarians (CoUL), the roster of positions and their current representatives are as follows:

UCLAS Coordinating Committee

  • CoUL Member:  Ginny Steel, UCLA 
  • SAG 1 Member: Ann Frenkel, UCR
  • SAG2 Member:  Robin Chandler, UCSC 
  • SAG3 Member:  Martha Hruska, UCSD 
  • CDL Member:  Rosalie Lack, CDL
  • Communications Manager,  Marlo Young, UCSD

Strategic Action Group 1 (“SAG1”): Scholarly Research & Communication – Chair, David Minor, UCSD

Strategic Action Group 2 (“SAG2): Access, Discovery & Infrastructure – Chair, Patricia Martin, CDL

Strategic Action Group 3 (“SAG3”): Collection Building & Management – Chair, Diane Bisom, UCR

Strategic Action Group 3 Collection Licensing Subgroup (“CLS”) – Chair, Kerry Scott, UCSC

With UCLAS leadership in place, Strategic Action Groups are beginning to align their portfolios with UC Libraries Systemwide Plans and Priorities FY 2013-2016 established by the Council of University Librarians. On-going communication of UCLAS activity is forthcoming.

A complete roster of UCLAS membership is available online.

Last updated: August 7, 2013

University of California Faculty Senate Passes Open Access Policy


The press release below can also be seen on the Academic Senate’s homepage at:

The Academic Senate of the University of California has passed an Open Access Policy, ensuring that future research articles authored by faculty at all 10 campuses of UC will be made available to the public at no charge. “The Academic Council’s adoption of this policy on July 24, 2013, came after a six-year process culminating in two years of formal review and revision,” said Robert Powell, chair of the Academic Council. “Council’s intent is to make these articles widely—and freely— available in order to advance research everywhere.”  Articles will be available to the public without charge via eScholarship (UC’s open access repository) in tandem with their publication in scholarly journals.  Open access benefits researchers, educational institutions, businesses, research funders and the public by accelerating the pace of research, discovery and innovation and contributing to the mission of advancing knowledge and encouraging new ideas and services.

Chris Kelty, Associate Professor of Information Studies, UCLA, and chair of the UC University Committee on Library and Scholarly Communication (UCOLASC), explains, “This policy will cover more faculty and more research than ever before, and it sends a powerful message that faculty want open access and they want it on terms that benefit the public and the future of research.”

The policy covers more than 8,000 UC faculty at all 10 campuses of the University of California, and as many as 40,000 publications a year.  It follows more than 175 other universities who have adopted similar so-called “green” open access policies.  By granting a license to the University of California prior to any contractual arrangement with publishers, faculty members can now make their research widely and publicly available, re-use it for various purposes, or modify it for future research publications.  Previously, publishers had sole control of the distribution of these articles.  All research publications covered by the policy will continue to be subjected to rigorous peer review; they will still appear in the most prestigious journals across all fields; and they will continue to meet UC’s standards of high quality.  Learn more about the policy and its implementation here:

UC is the largest public research university in the world and its faculty members receive roughly 8% of all research funding in the U.S.  With this policy UC Faculty make a commitment to the public accessibility of research, especially, but not only, research paid for with public funding by the people of California and the United States.  This initiative is in line with the recently announced White House Office of Science and Technology Policy (OSTP) directive requiring “each Federal Agency with over $100 million in annual conduct of research and development expenditures to develop a plan to support increased public access to results of the research funded by the Federal Government.” The new UC Policy also follows a similar policy passed in 2012 by the Academic Senate at the University of California, San Francisco, which is a health sciences campus.

“The UC Systemwide adoption of an Open Access (OA) Policy represents a major leap forward for the global OA movement and a well-deserved return to taxpayers who will now finally be able to see first-hand the published byproducts of their deeply appreciated investments in research” said Richard A. Schneider, Professor, Department of Orthopaedic Surgery and chair of the Committee on Library and Scholarly Communication at UCSF.   “The ten UC campuses generate around 2-3% of all the peer-reviewed articles published in the world every year, and this policy will make many of those articles freely  available to anyone who is interested anywhere, whether they are colleagues, students, or members of the general public.”

The adoption of this policy across the UC system also signals to scholarly publishers that open access, in terms defined by faculty and not by publishers, must be part of any future scholarly publishing system.  The faculty remains committed to working with publishers to transform the publishing landscape in ways that are sustainable and beneficial to both the University and the public.


More information can be found on the new Open Access Policy page on the Reshaping Scholarly Communication ( website.

Last updated: August 2, 2013

Official Launch of New Library Advisory Structure


By Lorelei Tanji, Chair, Council of University Librarians

It is with great pleasure that I announce the official launch of the new UC Libraries Advisory Structure (UCLAS).  Designed with extensive input from stakeholders systemwide, the UC Libraries Advisory Structure supports shared library services throughout multiple stages of development, strategic planning, design implementation, and operations. 

The new advisory structure will support the creation and management of systemwide activities aligned with UC Libraries Systemwide Plan & Priorities identified by the Council of University Librarians.  We feel strongly that the flexibility of this new structure will facilitate innovation, and promote communication, collaboration and project management.

The structure consists of variety of new groups and teams, including Strategic Action Groups, Project Teams, Operation Teams, and Common Knowledge Groups. A full description of each of these groups is available from the links below.

UC Librarians are encouraged to learn more about UCLAS.  By way of its Coordinating Committee, Strategic Action Groups and LAUC representatives, regular communications will keep local campuses apprised of systemwide activities, including e-research priorities, open access developments, shared digital collections, demand driven acquisition, shared collection building and much more.  

For additional detail about UCLAS and systemwide priorities, you can access the following resources:


Find information about UCLAS charges, membership, and priorities at the following sections of the University of California Libraries website: 

Wiki Spaces

Wiki spaces have been set up with links to additional background information as well as the orientation webinar for new members. 

Once Common Knowledge Groups and Project teams are set up, web pages will be created for them, as well as for the Operations teams.  CKG Guidelines are currently available from the webinar wiki page, as well as overviews for the other groups.

And Thanks…

Thank you to all of those throughout the UC Libraries who made this transition possible. In particular, I would like to thank the Systemwide Operations and Planning Advisory Group (SOPAG) and members of the UCLAS Implementation Team for their advice and planning assistance.

On behalf of the Council of University Librarians, we thank all UC Librarians for an on-going commitment to excellence and innovation.


Last updated: July 15, 2013

UC-eLinks has moved to the Ex Libris Cloud


From: Users Council Liaison List for CDL [mailto:UCL-L@LISTSERV.UCOP.EDU] On Behalf Of Ellen Meltzer
Sent: Thursday, June 20, 2013 11:38 AM
Subject: UC-eLinks has moved successfully to the Ex Libris Cloud

To: Users Council (for information and distribution)
HOPS (for information) via Amy Kautzman

Early in the morning on Thursday June 20, UC-eLinks went live on the Ex Libris Cloud. This means CDL is no longer hosting the SFX software that runs UC-eLinks. UC Davis also successfully moved its separate SFX instance onto the cloud at Ex Libris at the same time CDL made the migration. CDL will continue to manage UC-eLinks on behalf of University of California libraries. SFX software and knowledge base updates will continue to occur on a regular, weekly basis. There will be no perceived changes for the campuses or end users.

We are pleased to report the data migration process and testing took less than three months to complete, and started and completed on schedule. The implementation was lead by UC-eLinks technical lead, Margery Tibbetts at CDL, and implementation manager, Matt Baker at Ex Libris. CDL’s Debra Bartling played a key role as a technical advisor.

Thanks also to Karl Kocher, Dale Snapp, and James Niffenegger who lead the UC Davis migration.

The CDL UC-eLinks team would like to thank the UC-eLinks administrators, Users Council, HOPS, and all the people who helped coordinate testing on the campuses – with special appreciation who completed the testing.

For background on what prompted this change, see
Ellen Meltzer
Information Services Manager
University of California – California Digital Library
415 20th Street
Oakland, CA 94612

Last updated: July 15, 2013

Elizabeth Cowell Appointed UCSC Interim University Librarian


From: “CP/EVC”
Date: June 21, 2013, 12:55:36 PM PDT
To: undisclosed-recipients:;
Subject: Appointment of interim University Librarian

Unit Managers: Please post a paper copy of this message in your area for people who do not have regular computer access.

To: UCSC Community
From: Campus Provost and Executive Vice Chancellor Alison Galloway
Re: Appointment of interim University Librarian

It is my distinct pleasure to announce the appointment of M. Elizabeth Cowell as our interim University Librarian.

Elizabeth is an associate university librarian for public services at UCSC who joined the campus in 2008. She is a passionate champion of the vital role the modern academic library can play in supporting the research and instructional mission of the university. She is also a tireless advocate for ensuring that libraries meet the needs of students, faculty, and staff.

She brings more than 10 years of management experience in the UC system to this interim appointment. Deeply engaged in UC and national library networks, Elizabeth was recently appointed to the Depository Library Council of the United States Government Printing Office and is incoming chair of UC’s Systemwide Operations, Planning and Advisory Group.

Please join me in welcoming Elizabeth to her new role. Her appointment begins July 15 and will last through June 2014, or until the search for a permanent University Librarian concluded. As previously announced, University Librarian Virginia Steel will assume the post of University Librarian at UCLA on July 15.

Last updated: July 15, 2013

UC Libraries Partner with DPLA via HathiTrust


Subject: UC Libraries Partner with DPLA via HathiTrust

To: Users Council (for information and distribution)
CoUL (for information)
SOPAG (for information) [via Elizabeth Cowell]
Collection Development Committee (for information) [via Sharon Farb]
Heads of Public Services (for information) [via Amy Kautzman]
Heads of Technical Services (for information) [via Karleen Darr]
Library Technology Advisory Group (for information) [via Tom Bustos]
Resource Sharing Committee (for information) [via Sarah Troy]
Scholarly Communications Officers (for information) [via Susan Mikkelsen and Mitchell Brown]

As announced today, HathiTrust Digital Library collections, including over 400,000 UC volumes, will be discoverable within the Digital Public Library of America (DPLA) project. Of HathiTrust’s nearly 11 million volumes, the 3.5 million that are in the public domain or have been made publicly available by rights holders will become a DPLA “content hub”-accessible to DPLA users via the sharing of metadata records. HathiTrust will continue to host and preserve the digitized volumes. In a major new development, OCLC has agreed to apply Creative Commons “CC0″ licenses to the hosted UC catalog records, to remove barriers to providing the records within DPLA’s data sharing agreement.

DPLA provides an online portal to freely-available digital material held by libraries, archives, and museums across the United States. By offering a unified discovery point for these disparate collections, DPLA aims to make readily available to the public the words, images, sounds, and objects of America’s shared cultural heritage. HathiTrust will be by far the largest DPLA content hub, providing a foundation for DPLA’s services.

This new partnership emphasizes anew how the UC Libraries’ mass digitization collections form a core piece of the future digital library for all, via HathiTrust, and now DPLA. For more information please see the official press release [].
Heather Christenson
University of California
California Digital Library

Last updated: July 15, 2013