LATEST UPDATES

UCLAS 2.0 Draft Proposal & Timeline From CoUL

Description: 

6/2/15

TO: CC Members; SAG 1-3 Members; CLS Members;

LAUC; UC Libraries/CDL Employees

FR: CoUL

RE: UCLAS 2.0 Draft Proposal & Timeline (below, and attached [PDF])

With benefit of two years of experience now, CoUL is proposing some changes to the UC Libraries Advisory Structure. Below is background information, draft UCLAS 2.0 highlights, next steps and a timeline.

We would like to thank all the many UC Libraries employees for your hard work and important contributions as we deployed our advisory structure (UCLAS 1.0). We value and appreciate your past work and encourage you to continue your contributions during the transition to UCLAS 2.0. We also certainly appreciate that transitions can be difficult and disruptive, but we are committed to streamlining this one. Now that the new Direction & Oversight Committee (DOC) has been charged, we will have more capacity to share updates and decisions and we look to current members to provide leadership and support during the move to the new structure.

Background:

In fall 2014, CoUL commissioned a consultant to assess the UCLAS structure and gather input from UCLAS participants. The final report was distributed publicly in April 2015 via various listservs (UC-L; CDL Users Council; etc.). We have used it to prepare a draft proposal (see Appendix 1) to modify the UCLAS structure.

Some of the issues the modified structure are intended to address include:

1. Clearly defining which groups are responsible for:

a. Strategic planning & policies

b. Objectives-setting

c. Operational advice

d. Collaborative

e. Interest-sharing

2. Considering, and trying to reduce, the workloads generated by and time spent on UCLAS activities.

3. Reducing the number of individual who need to participate in the structure, by not forming so many "all-campus groups"

4. Providing more guidance and support by forming a new "Direction &Oversight Committee (DOC)"

CoUL also wants to focus more on strategic directions/communications and less on operations. We hope that the UCLAS structural modifications proposed, along with the appointment of a CoUL Portfolio Manager, will facilitate that.

Selected highlights of UCLAS 2.0 (see Appendix 1 Chart)

* The proposed Direction & Oversight Committee (DOC) will help provide clear communication and oversight of teams and groups, including: Collaborative Teams and Operations Groups. DOC will help ensure that operation activities remain in alignment with system-wide priorities and strategies. See Appendix 2: DOC Charge & Membership

* DOC will report directly to CoUL. We hope this will streamline decision-making and communication, and will lead to greater agility.

* The ULs Steering Committee will have, as it does now, the chair of CoUL, the past chair of CoUL, the CDL Executive Director, and Joanne Miller who supports CoUL. Added to this group will be the vice chair of CoUL, chair of DOC and the CoUL Portfolio Manager.

* The CoUL Portfolio Manager (CPM) will be an ex officio member of CoUL, the ULs Steering Committee (ULSC), and DOC. The CPM serves as the bridge between these groups; helps ensure strategic alignment between priorities and resources; and helps CoUL draft and convey strategic communications.

* In order to ensure they are as agile as possible, Collaborative Teams will likely not have "all-campus representation," while the membership of the Operations Groups will likely vary by portfolio.

* The work of the Collections Licensing Group will be folded into what we expect will be an OG for Collections Services. Since this group will make decisions around licensing, it will have members from all campuses.

* The groups below the dotted line in the Appendix 1 chart are the same as in UCLAS 1.0 except that the "Operations Teams" have been renamed "Shared Services Teams.". We anticipate that these groups will continue to operate in the same self-organizing way--but will ask DOC to help clarify roles, responsibilities, and provide guidelines.

Some next steps towards finalizing UCLAS 2.0

* DOC will identify what they consider appropriate Operations Groups and Collaborative Teams, draft charges for these, and provide CoUL with recommendations on their membership.

* Forthcoming statement of principles for UCLAS 2.0 will be provided by DOC.

* Illustrate how ideas are generated and flow via UCLAS 2.0 structure.

* DOC will clarify roles and relationships for CIGs, Shared Services Teams, Bibliographer Groups, and CDL Advisory Groups.

Draft Timeline:

* April through June:

o CoUL distributes UCLAS Assessment Report with a notice that proposed changes are forthcoming.

o CoUL distributes draft UCLAS 2.0 proposal with rationale; hosts a conference call between ULSC, CC, SAGs, CLS, and LAUC Exec Board Officers to help frame and communicate the proposed changes; hosts a webinar to share the proposal more broadly; and works with CC to draft a charge for DOC.

* June - August:

o CoUL publicly announces UCLAS 2.0 and shares draft proposal and timeline.

o CoUL charges the new DOC to help determine which Operations Groups and Collaborative Teams are needed and the scope of their duties; DOC drafts charges for OGs and CTs.

o The work of the present CC & UCLAS groups continues in parallel until transition is ready to be implemented; CC, SAG, and CLS members' terms will be extended until the transition takes place.

* By Summer/Fall 2015: CoUL will hire Portfolio Manager.

* September 2015: Transition the work of the Coordinating Committee to DOC.

* September/October 2015: Transition SAGs/CLS/CKGs etc. to new UCLAS2.0 structure of DOC/OGs/CTs/CIGs etc.

APPENDIX 1: DRAFT UNIVERSITY OF CALIFORNIA LIBRARIES ADVISORY STRUCTURE (UCLAS)

Council of

[cid:image001.png@01D09DED.9B763650]University

ab3

1 CoUL Membership includes ULs, CDL ED and CoUL Portfolio Manager. The Portfolio Manager serves as an important link between CoUL, ULSC, and DOC.

2 UL Steering Committee (ULSC) Membership = Chair, Vice Chair, Past Chair, CDL ED, CDL Analyst (Joanne Miller), CoUL Portfolio Manager. The ULSC has existed since 2001, and is responsible for planning and tracking CoUL meeting agendas.

3 DOC Membership = All campus representation that is made up of: Past CoUL Chair, CDL AUL/Director, CoUL Portfolio Manager; OAG Chairs, At-Large AULs/DULs (from campuses not already represented as OAG Chairs)---one of the AUL/DUL At-Large representatives serves as the Chair and DOC members serve as liaisons to various Collaborative Teams.

4 ASAG Membership = All-Campus representation; report directly to CoUL.

5 Collab Team membership is NOT All-Campus, but skills-based. Ad hoc/project groups. Possible Collabs: DAMS development; Shared ILS; SPiP, etc.

6 OG membership will be skills-/portfolio-based. CoUL/DOC will determine whether the membership will be All-Campus or not, on a case-by-case basis. Principles will be developed to facilitate this determination. At a minimum, OGs will include 5 members, plus 1 LAUC rep. Possible OGs: Collections Services, Research Services, User Services, etc.

DRAFT UNIVERSITY OF CALIFORNIA LIBRARIES ADVISORY STRUCTURE (UCLAS) - CONT'D

[cid:image002.png@01D09DEF.EF012A80]Admin

2015.06.02 Services A

rroup4

Operations Group6 (OG 1)

Direction & Oversight Committee (DOC)3

ULS APPENDIX 2 C2

CDL Advisory Group7

Appendix 2

Direction and Oversight Committee (DOC) Charge

6.01.15

Background:

The UC Libraries Advisory Structure 2.0 (UCLAS 2.0) is the result of a number of factors: a) consultant's assessment survey of UCLAS 1.0 recommending various changes and/or areas for improvement; b) CoUL's increased focus on strategic directions vs. operations; c) acknowledgment that the current UCLAS 1.0 is very time-intensive for staff; d) keen interest in creating an agile and streamlined structure to address system-wide goals and initiatives more efficiently. UCLAS 2.0 builds upon the success and experiences from UCLAS 1.0, and aims for a more direct and responsive approach in terms of decision-making and communication; yet a lighter and more fluid approach in terms of idea generation; and a focused and selective approach to system-wide initiatives to ensure the greatest impact and value in support of UC system and community. The Direction and Oversight Committee (hereafter referred to as DOC) is a pivotal group in the UCLAS 2.0 structure.

Charge:

DOC is charged to carry out the vision, strategies, priorities, and policies established by CoUL. DOC will play a key role in implementing this by overseeing the Collaborative Teams, and the Operations Groups. DOC will play a critical role in expediting decision-making, keeping activities in alignment with strategic directions, facilitating and evaluating new ideas and initiatives put forward by UCLAS groups, and ensuring effective communication between CoUL and UCLAS groups, as well as fostering cross-communication among the groups.

Timetable

There will be 3 phases to DOC's work:

1) Initial Planning Stage for UCLAS 2.0 (June - August 2015)

2) Transition & Implementation (August - September/October 2015)

3) Ongoing Responsibilities & Assessment (October 2015 - onwards)

Key Tasks and Responsibilities:

In conjunction with CoUL - DOC helps develop, set, and implement strategies, priorities, and policies. Provides direction and oversight of Collaboration Teams (CT), and Operations Groups (OG).

A. Planning Stage:

* Identifies and recommends the appropriate OGs and CTs; drafts charges for UCLAS2.0 groups; recommends membership for CoUL approval.

* Working with the existing UCLAS (Coordinating Committee with SAG/CLS chairs are inventorying the current activities)-helps map the current activities to the new structure.

* Assists CoUL with the next iteration of the Systemwide Plan & Priorities that will guide UCLAS 2.0 starting Fall 2015.

B. Transition & Implementation Stage:

* Helps develop communications, guidelines, best practices to provide guidance to new groups as appropriate.

* Sponsors and coordinates any transitional webinars/forums that will launch the official transition and implementation of UCLAS 2.0; provides clarification and responds to queries.

C. Ongoing role & responsibilities:

* In conjunction with CoUL - expedites decision-making and stream-lines processes as appropriate

* Serve as liaisons to the Collaborative Teams and may serve as OG Chairs

* Ensures activities are in alignment with strategic directions

* Facilitates and evaluates new ideas and initiatives put forward by UCLAS groups

* Notifies CoUL of key issues that need to be addressed

* Ensures effective communication between CoUL and UCLAS groups; foster effective cross-communication among the groups

* Assists CoUL in drafting charges for any new groups after the UCLAS 2.0 launch

* Assists CoUL in drafting various white papers (or delegates that responsibility to an appropriate group)

* Identifies benchmarks for future assessment of UCLAS 2.0; helps coordinate assessment after a suitable period (approximately 12 to 18 months after launch).

Appointing and Reporting Relationships

DOC Reports to CoUL. CoUL will appoint the DOC Chair and group members taking into consideration a balance of expertise and skills.

Membership:

Terms are generally 2 years and are renewable; staggered terms are desirable for continuity, which may result in slightly longer terms for certain individuals, especially at the beginning.

* DOC Chair: Donald Barclay, UCM

* DOC Members-at-Large:

o Elizabeth Dupuis, UCB

o Gail Yokote, UCD

o John Renaud, UCI

o Todd Grappone, UCLA

o Ann Frenkel, UCR

o Janet Martorano, UCSB

o Robin Chandler, UCSC

o Catherine Friedman, UCSD

o Polina Ilieva, UCSF

* DOC member - CDL Representative: Felicia Poe

* Ex officio, Past CoUL Chair: Virginia Steel, UCLA

* CoUL Portfolio Manager: TBD

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Last updated: February 22, 2016

UC Libraries Advisory Structure Quarterly Report

Description: 

To: UC Libraries Advisory Structure (via Jayne Dickson for information)

Users Council (via Jayne Dickson for information & distribution)

CoUL (for information)

LAUC (via Matt Conner for information & distribution)

From: Coordinating Committee, UC Libraries Advisory Structure

Date: 26 May 2015

UC Libraries Colleagues,

A detailed quarterly report of the UC Libraries Advisory Structure (UCLAS) activities is now available: http://libraries.universityofcalifornia.edu/groups/files/cc/docs/UCLAS_R...

Additional details pertaining to the activities of the Council of University Librarians, and the advisory structure's Coordinating Committee, Strategic Action Groups and Collection Licensing Subgroup can be found in minutes regularly posted online: http://libraries.universityofcalifornia.edu/about/advisory-structure

Questions about advisory structure activities can be directed to campus and LAUC representatives on the Strategic Action Groups or directly to the Coordinating Committee at CCC-L@listserv.ucop.edu

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Last updated: February 22, 2016

UC Systemwide Licensed Content Video Series

Description: 

To: Users Council (for information and distribution) [via Jayne Dickson]
UC Libraries Advisory Structure (for information) [via Jayne Dickson]
CLS (for information) [via Ivy Anderson]
Resource Liaisons (for information) [via Holly Eggleston]
Bib Group Chairs (for information and distribution) [via Wendy Parfrey]

Are you curious about how electronic information resources are licensed systemwide for access by users at campuses throughout the University of California? How are resources selected, paid for, activated, monitored and assessed? How are decisions made, and who performs ongoing maintenance activities? How are issues with these resources reported and resolved?

The UC Systemwide Licensed Content video series provides campus librarians and library staff with an introduction to systemwide licensed content at the University of California. These short videos, commissioned by the UC Libraries Collection Licensing Subgroup and presented by California Digital Library staff, provide an overview of the different services, resources, processes and groups involved in the full lifecycle of systemwide licensed resources.

To complement the orientation series, CDL is planning to produce additional videos to provide greater detail on individual projects, common procedures and specific services. We'd appreciate your suggestions for future video topics - please see the video series web page for more information.

http://www.cdlib.org/services/collections/orientation.html

If you have questions about the video series as a whole, please contact your campus CLS representative (http://libraries.universityofcalifornia.edu/cls/roster) and/or CDL at cdl-eresource-l@ucop.edu.

Holly Eggleston
Electronic Resource Analyst /
Resource Liaison Coordinator
California Digital Library
UC Office of the President
holly.eggleston@ucop.edu
510-987-0456
510-893-5212 (fax)
http://www.cdlib.org/

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Last updated: February 22, 2016

CDL Technical Requirements for Licensed Resources – 2015 Update

Description: 

tech_reqAn updated version of the Technical Requirements for Licensed Resources document has been posted to http://www.cdlib.org/gateways/vendors/guidelines_technical.html.

The Technical Requirements document is primarily intended for new and continuing vendors of the University of California’s systemwide licensed electronic resources, but it’s worth a read by those interested in how we set expectations for these vendors. This document summarizes the major technical issues considered during our decision-making process, and offers vendors insight into our preferred solutions, why they’re important to the University of California, and what their implications are for prospective vendors.

The CDL sets a high standard for vendors that ultimately benefits all academic customers and leads to more competitive products for the publisher or vendor.

Major changes in the 2015 revision:

  1. Updates to many linked standards
  2. Substantial changes and additions to several sections, including:
    1. Authentication – Vendor Managed Authentication
    2. Discoverability
    3. Accessibility / ADA Compliance
    4. User Interface / Usability
    5. Presentation of Access Entitlements
    6. Mobile Device Computing
    7. Text and Data Mining
    8. Usage Statistics

For questions and comments about the Technical Requirements document, please contact cdl-eresource-l@ucop.edu.

Last updated: December 11, 2017

UCLAS Webinar: May 12, 11-Noon

Description: 

To: UC Libraries Advisory Structure (via Rosalie Lack for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 30 April 2015

UC Libraries Colleagues,

We are pleased to announce the next webinar in the UCLAS Webinar Series.

The Coordinating Committee would like to thank the LAUC Executive Board for their help in identifying topics and speakers for the UCLAS Webinar Series.

Mark your calendar! HathiTrust presentation

Description: The UC Libraries have digitized over 3.6 million volumes that constitute over 27% of the HathiTrust Digital Library. Your colleagues from the UC Libraries and CDL contribute at all levels in HathiTrust governance and operations. Given our collective investment in HathiTrust, how can we get the most out of this collaborative resource and its many services? Heather Christenson from the CDL will provide an overview of HathiTrust services, how libraries and our scholars can use HathiTrust, and some of the challenges and opportunities ahead.

Presenter: Heather Christenson, Mgr. Digital Content Development & Strategy, CDL

When: May 12, 11 - Noon

Register now: https://cc.readytalk.com/r/hnolsoegy0nl&eom

Who can attend? The webinars are open to all UC librarians and library staff. They will be recorded and posted online afterwards, if you are unable to attend the live session.

UCLAS Webinar Series Homepage: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-web...

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Last updated: February 22, 2016

Calisphere collections now available through the Digital Public Library of America (DPLA)

Description: 

DPLA/Calisphere bannerResearchers are now able to explore Calisphere’s incredible collection of digital primary sources within the Digital Public Library of America (DPLA). This month, the CDL successfully shared more than 225,000 metadata records from Calisphere from UC libraries and over 120 other libraries, archives and museums in California with DPLA. In addition, another 112,000 from the collections of the San Francisco and Los Angeles public libraries were shared as part of a pilot to grow the number of California contributions. As a result, visitors to the DPLA website will now be able to discover important digital collections from across California, amidst a large and growing national aggregation. DPLA currently provides access to over 10 million items contributed by 1,600 institutions nationwide.

This is just the first round of what is now an ongoing service at the CDL. In its role as a DPLA Content Hub, CDL will routinely share metadata records for resources contributed to Calisphere, and the number of shared records will continue to grow as CDL begins harvesting more metadata from the UC Libraries through the new UC Libraries Digital Collection platform.

For more information

CDL began the process of launching as a new DPLA Content Hub in 2014, on behalf of the UC Libraries and with the endorsement of the Council of University Librarians. The work has been made possible through generous support from DPLA and the National Endowment for the Humanities.

Additional information about CDL’s launch as a Content Hub is available at https://wiki.library.ucsf.edu/display/DPLA

Last updated: November 14, 2019

UCLAS Webinar Series: UC Libraries Digital Collection

Description: 

To: UC Libraries Advisory Structure (via Rosalie Lack for information)
Users Council (via Jayne Dickson for information & distribution)
LAUC (via Matt Conner for information & distribution)
Cc: CoUL
From: Rosalie Lack, Chair, Coordinating Committee, UCLAS
Date: 30 March 2015

UC Libraries Colleagues,

We are pleased to announce the next webinar in the UCLAS Webinar Series.

The Coordinating Committee would like to thank the LAUC Executive Board for their help in identifying topics and speakers for the UCLAS Webinar Series.

Mark your calendar! UC Libraries Digital Collection presentation

Description: Each of the UC Libraries is creating and maintaining an impressive array of significant digital collections. The UC Libraries Digital Collection project (UCLDC) is a systemwide initiative to build a technical platform that will provide the libraries with more options for managing, aggregating, and sharing those collections. Sherri Berger from the CDL will provide an overview of the platform and what you can expect to see when it launches this summer.

Presenter: Sherri Berger, Product Manager, CDL

When: April 10, 10-11 am

Register now: https://cc.readytalk.com/r/c5ps2odzkiff&eom

Who can attend? The webinars are open to all UC librarians and library staff. They will be recorded and posted online afterwards, if you are unable to attend the live session.

UCLAS Webinar Series Homepage: http://libraries.universityofcalifornia.edu/cc/projects-groups/uclas-web...

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Last updated: February 22, 2016

February UC3 Service Updates Summary

Description: 

To: Users Council (for information and distribution)
CoUL (for information)
UCLAS (for information) via Rosalie Lack

Subject: February UC3 Service Updates Summary

Attached are service updates for Dash, Merritt, and WAS for February 2015. Highlights include:

* UCI Dash offers geographic access. We partnered with UC Irvine to develop a map feature. Currently, there are no datasets with geographic metadata in production yet, but you can see the functionality on the stage server: http://dash-stg.lib.uci.edu

Please let us know if you have any plans for geographic metadata.

* Successful automated harvesting into Merritt. We recently reached a milestone in our work with Open Context by successfully completing an automated harvest using the Atom feed of their datasets to ingest into Merritt. At almost 1 million objects, this is the largest collection in Merritt by number of objects. You'll find the Merritt collection here: https://merritt.cdlib.org/m/ucb_open_context

* Web Archiving Service (WAS) Transition to Archive-it. The transition is on target for the first UC group to migrate in March.
For more details see this month's updates, the UC3 web site, or contact me, Perry Willett, or Rosalie Lack.

Regards,

Felicia Poe
Interim UC3 Director

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Last updated: February 22, 2016

UC Davis, CDL to Lead Major Project to Build Open Access Financial Model

Description: 

(Davis, CA) – The University of California, Davis and the California Digital Library (CDL) will lead a major new project, with an $800,000 grant from the Andrew W. Mellon Foundation, to help define the future of Open Access to scholarship. Pay It Forward: Investigating a Sustainable Model of Open Access Article Processing Charges for Large North American Research Institutions is a year-long effort to study the implications of new funding models for scholarly communications, particularly the use of article processing charges, and determine their sustainability for research universities in the U.S. and Canada. The project partnership includes three major research libraries (Harvard University, Ohio State University and the University of British Columbia) as well as the ten University of California campuses. The project will create a detailed, flexible, and publicly available financial model to help university administrators and librarians develop Open Access policies and strategies.

“Research libraries are excited by the prospect of free Open Access to scholarly journals but worry that financing it via article processing charges (APCs) may become even more expensive than the current journal subscription model, particularly for large research universities like the University of California and our partners,” said MacKenzie Smith, UC Davis’ University Librarian and lead investigator. “Our mission as libraries is to insure access to research, and Open Access is a promising means to that end. But we must be proactive in working with the publishing community to achieve that goal in a sustainable manner. Providing access to published research is increasingly unaffordable, even for the wealthiest institutions, and the information that this project will develop is critical to help the research community continue to provide access to research results in an Open Access future.”

The project brings together a group of scholarly communications experts, including Greg Tananbaum (ScholarNext), Dr. David Solomon (Michigan State University), Dr. Bo-Christer Björk (Hanken School of Economics, Helsinki, Finland), Dr. Mark McCabe (University of Michigan and Boston University), and Dr. Carol Tenopir (University of Tennessee, Knoxville). The team will create both an in-depth qualitative analysis of authors’ attitudes towards Open Access publishing fees and a detailed financial model of these fees relative to current library journal budgets and additional funding sources. The project will also collaborate with information providers Elsevier (Scopus) and Thomson Reuters (Web of Science) as well as the Association of Learned and Professional Society Publishers, whose membership includes several hundred scholarly and professional publishers. The team will build a series of models depicting the social and financial impact of a largely APC-funded publishing landscape on the institutions participating in the study under a variety of assumptions and across different academic disciplines.

“Our hope is that we can develop a model that can aid the community in developing a balanced view of publication costs and how they can be shared in a reasonable way among libraries, funders, publishers and authors,” said Laine Farley, Executive Director of the California Digital Library. “Because our institutions represent the full spectrum of disciplines, we also want to identify approaches that can take into account differences in publication patterns and funding options among them.”

The project came out of a 2013 planning effort that looked at the institutional costs of converting scholarly communications, particularly scholarly journals, to an entirely Article Processing Charge business model, often referred to as “Gold Open Access.” In that funding model, researchers—generally with support from their institutions or funders—pay in advance to publish, enabling readers to access published articles for free from the publisher’s web site or another scholarly repository. Researchers at the University of California author a large proportion of the scholarly literature and are strong supporters of Open Access, as evidenced by the UC faculty Senate’s recent Open Access policy, but the implications of converting the cost of scholarly communications to an “author pays” model are significant for large research institutions that generate a disproportionate amount of the scholarly literature. While APCs are not the only means to achieve Open Access, the model is becoming increasingly prevalent in other parts of the world, making it important to understand its potential implications for North American universities. Finding the right financial model to pay for scholarly communication while making it more accessible requires significantly more evaluation before any model can be universally accepted.

About UC Davis

UC Davis is a global community of individuals united to better humanity and our natural world while seeking solutions to some of our most pressing challenges. Located near the California state capital, UC Davis has more than 34,000 students in four colleges and six professional school schools. The campus has an annual research budget of over $750 million, a comprehensive health system and about two dozen specialized research centers that lead nationally and internationally recognized research projects studying issues effecting academic and research libraries around the world. The UC Davis University Library is among the top 100 research libraries in North America, and belongs to the Association of Research Libraries, the Digital Library Federation, and other organizations that position it to collaborate with other top organizations.

About the California Digital Library

The California Digital Library (CDL) was founded by the University of California in 1997 to take advantage of emerging technologies that transform the way digital information is published and accessed. Since then, in collaboration with the UC libraries and other partners, the CDL has assembled one of the world’s largest digital research libraries and changed the ways that faculty, students, and researchers discover and access information.

More information is available at the project’s web page: http://payitforward-project.ucdavis.edu.

Last updated: February 22, 2016

Announcing Journal Archiving Campaigns (JACS) to the RLFs - a new service

Description: 

TO:
Users Council (for distribution) via Jayne Dickson
CoUL (for distribution) via Lorelei Tanjii
UCLAS (for distribution) via Rosalie Lack
AULs Collections
Chairs of Bibliographer Groups (for distribution)
RLF deposit contacts (for distribution) via Colleen Carlton and Erik Mitchell

FROM:
Emily Stambaugh (on behalf of UC Shared Print Strategy and Operations Teams)

Dear UC Colleagues,

The UC Shared Print Strategy and Operations Teams are pleased to announce a new service: Journal Archiving Campaigns to the RLFs (JACS).

Journal archiving campaigns provide a coordinated approach to selecting, depositing, consolidating and preserving print journal backfiles at the RLFS. The service consists of annual, coordinated deposits of all campus holdings for a defined list of journals to the RLFs. For each title on the selected list, a single, shared print archive is disclosed in OCLC and stored for long term preservation and access. The JACS also include a deduplication component; RLF staff will take care of removing duplicates and processing discards.

The JACS are designed to advance UC's goals to preserve the scholarly record, accelerate the development of shared print archives of journal backfiles, integrate UC's shared print collections with broader regional and national shared collections, and create substantial opportunities to reallocate library space.

Benefits of this service include preservation of archived journals in environmentally controlled conditions, , consolidated holdings at one location, systemwide discovery and equitable access to all UC users from the RLFs, informed selection through systemwide collections analysis and bibliographer-led selection, and a simpler approach for campuses that volunteer to make deposits. Shipping to the RLFs is also made easier through a dedicated courier; JACS shipments are paid for by CDL.

Campuses participate in the service voluntarily. Several campuses have already participated in this type of activity through the JSTOR project. So, the JACs build off of an already successful existing model and simply extend it to both RLFs, all campuses (that wish to join), and for a broader title list.

The first annual journal archiving campaign will run July 2015 to June 2016 and will consist of approximately 500 titles (250 titles for each RLF). It will include WEST, JSTOR and additional titles selected by UC's bibliographers on the Shared Print Strategy Team and in consultation with UC bibliographer groups. Bibliographers will be supported by the PAPR collections analysis system for journals, which provides a systemwide view of UC's print journal holdings and overlap. In the second year, a process for title nominations will be put in place so that bibliographers can also recommend titles for archiving.

Please visit the Journal Archiving Campaigns website, to learn more.
http://www.cdlib.org/services/collections/sharedprint/jacs/index.html

We also invite you to join a webinar to learn more about the Journal Archiving Campaigns, the benefits to your library and how your campus can participate. The Strategy Team will host 3 webinars in the upcoming weeks. Each webinar will include the same information. Please RSVP to join a webinar that best fits your schedule by completing this poll. There will be ample Q&A time; we'd like to get your feedback. Please join us:

* Thursday, March 19, 3-4 pm (Readytalk.com, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

* Monday, March 23, 3-4 pm (Readytalk.com, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

* Tuesday, March 31, 9-10 am (Readytalk.com, participant code 9879673. Audio dial in 866-740-1260, access code 9879673#)

The shared print teams are actively working on additional operation details for the JACS. We will send out more information in the upcoming months. Some activities currently under development include a shipping contract, collections analysis, a disclosure policy, a volume-level validation standard and an access policy for the resulting archives. Closer to launch, a planning advisory message will go to campus AULS for Collections with a more formal request for campus intention to participate.

In the meantime, please join us on a webinar. And visit the website for additional information as it is posted. Note:the more detailed original service proposal to SAG3 and CoUL is also posted on the website.

We look forward to serving your collection management needs!

Sincerely,

Emily Stambaugh on behalf of

UC Shared Print Strategy and Operations Teams

Shared Print Strategy Team
Colleen Carlton (SRLF)
Jim Dooley (UCM)
Ann Frenkel (UCR)
Catherine Friedman (UCSD, SAG2 liaison)
Martha Hruska (UCSD, SAG3 liaison)
Becky Imamoto (UCI)
Erik Mitchell (NRLF)
Brian Quigley (UCB)
John Renaud (UCI)
John Riemer (UCLA)
Brian Schottlaender (UCSD)
Roger Smith (UCSD)
Emily Stambaugh (CDL, Chair)
Danielle Watters Westbrook (CDL)
Joseph Yue (UCLA)

Shared Print Operations Team
Colleen Carlton (SRLF)
John Doing (SRLF)
Erik Mitchell (NRLF, Chair)
Lisa Rowlison de Ortiz (UCB)
Charlotte Rubens (NRLF)
Victoria Sours (NRLF)
Emily Stambaugh (CDL)
Tin Tran (SRLF)
Danielle Watters Westbrook (CDL)

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Last updated: February 22, 2016

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