Campus-Level Core Administrative Records

Appendix I.

The UC Archivists Council has developed the following list of campus-level core records. It describes the minimum set of record types that a UC archives should strive to collect in order to fulfill its institutional mandate.  These records should be inactive and have enduring administrative, legal, historical or research value;  they may be collected in any format deemed acceptable. This list provides guidance to those assessing the content of collections and selecting items for transfer to and retention in the University Archives. Additional information may be gained from the University of California Records Disposition Schedule Manual.

Administrative Records

  • University Administrators, including Chancellor’s Office, Vice-Chancellors, Provosts, and Deans (including correspondence, organization charts, minutes of meetings, annual reports, calendars)
  • Facilities and Planning (planning documents; “as-built” drawings)
  • Academic Senate (including educational planning committee)
  • Contracts and Grants (annual reports)
  • Registrar (Note: vital records not necessarily retained in University Archives)
  • Accreditation documentation
  • Founding and incorporation documents

Non-administrative Records

  • Associated Students (bylaws, minutes, founding documents)
  • Student organizations with a substantial impact on campus
  • Bio-Bibliographies and curriculum vitae of faculty (see Appendix II. UC Faculty Papers)


  • Catalogs
  • Directories
  • Student newspaper
  • Yearbooks
  • Personnel manuals
  • Faculty and staff handbooks
  • Administrative websites

Non-textual materials

  • Photographs
  • Audiovisual recordings
  • Campus maps

25 Apr 2001/wroberts
rev. 7 Oct. 2002

rev. 17 Sept. 2019/mchristensen, kmiller

Last reviewed: September 17, 2019