- Review and make recommendations to the CDC regarding the collection, preservation, and use of official UC administrative records and material documenting the history of the University.
- Review pertinent UC policies referred from the UC Records Management Committee and recommend changes to those policies as necessary.
- Coordinate strategies for the collection, access to, and preservation of electronic resources documenting the history of UC.
- Serve as a discussion group among the members on UC archival issues and innovations.
- Communicate with other groups inside or outside of the University of California that might solicit input from the UCAC.
- Consult with UC Preservation Advisory Group on best practices and issues relating to the preservation of archival material.
- Continue to improve the professional lives of archives staff, by working to institute work roles and classifications that are respective of the work required for the University Archives. (Possible objective)
Objectives for 2005-2006
1.Review and comment on RMP 8a and 8b as drafts are distributed by the Records Management Committee
2.Continue discussions on the workflow and preservation of dissertations and theses
3.Present the new revision of “Policies for Administration of University of California Archives” to appropriate local library administrative groups, and report back at the spring UCAC meeting on the document’s reception
4.Draft “Guidelines for Managing Faculty Papers”
5.Determine archivists’ authority to grant permission to publish material copyrighted by the Regents
6.In response to the CDC/SOPAG charge to work on issues related to the management of electronic records, develop a proposal for a UCAC training program on this topic for Spring 2006; consider including other stakeholders such as campus records managers, CDL representatives, and non-UCAC HOSC members
7.Complete draft for a minimal catalog record template for archives and circulate it for review by appropriate local bodies
8.Monitor CDL/HOSC discussions on management of digital images
9.Monitor the development of institutional repositories and their possible impact on university archives
10.Explore feasibility of a UC-wide project to digitize student newspapers
11.Guide development of the content of the UC History Digital Archives
12.Develop a policy statement on Academic Senate records; include meeting with Academic Senate administrators to discuss core records and procedures for their timely transfer to the Archives