Background or Context
The Shared Cataloging Program Advisory Committee (SCP AC) was created to advise and assist the Shared Cataloging Program (SCP) wherever necessary to ensure the most effective outcomes regarding planning for, implementation and maintenance of shared online cataloging records for shared collections in any format.
Purpose, Scope of Work and Responsibilities
SCP-AC will advise the SCP on the need for system-wide discussion and communication on particular issues and will work with the SCP to utilize the established network of campus cataloging liaisons for this purpose. Having received appropriate input, the Team will make recommendations on the development of cataloging policies and practices which observe national/international standards and which assist in ensuring effective and timely creation of SCP bibliographic records and policies. The SCP-AC reports to the California Digital Library (CDL) who may refer broad-based issues to other all campus groups as appropriate.
Issues that are determined to be outside the scope of the SCP-AC will be referred to the appropriate group(s) for discussion and resolution.
Key responsibilities for the SCP-AC:
Advise and assist the SCP with needed policies and procedures in its researching, planning and implementing of SCP records.
Assist the SCP as necessary in meeting goals and timelines assigned by Joint Steering Committee for Shared Collections (JSC).
Identify and consider all UC campuses’ interests and preferences by communicating on issues and soliciting input as appropriate.
Draft cataloging guidelines for new formats or cataloging changes, integrating them into the overall guidelines for cataloging.
Resolve ad hoc requests for guidance from the SCP catalogers.
Membership / Composition / Terms of Appointment
The SCP-AC welcomes representation from all UC campuses. Its membership comprises campus members with relevant expertise. Each campus shall designate a representative to serve at their pleasure and based on each campus’ needs. The SCP shall be represented on the committee by an SCP librarian and an SCP administrator. Team members will be responsible for communicating with and soliciting input from cataloging staff system wide via the campus liaisons.
The Team Manager of SCP-AC shall be rotated alphabetically by campus. Normally, the manager is to serve for 2 years and members are to serve for 2 years with possible extensions. To ensure continuity, the Manager will continue to serve for one year after holding office. The Team Manager shall be responsible for scheduling and hosting monthly conference calls and posting finalized minutes to the SCP-AC website as well as distributing them via the SCP-L listserv.
Resources and Support
Meetings and Communication
The SCP-AC meets monthly as needed via conference call, with intermittent communication through established email lists.
The SCP-AC communicates with its members via the SCPAT-L listserv.
The SCP-AC posts its roster and meeting minutes on the UC Libraries website and via the SCP-L listserv.
The SCP-AC will regularly discuss and assess the effectiveness and timeliness of its recommendations as implemented by SCP, as well as evaluate feedback via the campus cataloging liaisons.